Administrative Assistant, Student Refugee Program
World University Service of Canada (WUSC - EUMC)
full-time
Posted on:
Location Type: Hybrid
Location: Ottawa • 🇨🇦 Canada
Visit company websiteSalary
💰 CA$43,800 - CA$51,000 per year
Job Level
Entry Level
About the role
- Provide administrative, logistical and financial support to the Student Refugee Program
- Develop, implement and maintain administrative tools for the SRP
- Administer travel arrangements for staff and others associated with the SRP
- Prepare electronic files for send-out to large audiences using mail-merge technology
- Coordinate the logistics for all in-person training and events
- Coordinate the tech and logistics for all virtual training
- Prepare program finance requisitions and manage bill payments
- Support, monitor, and process requests for funds by Local Committees
Requirements
- College or University degree in administration(or a related field) or High School diploma with equivalent experience
- Two years of experience in a similar role (administrative, planning)
- Excellent organizational skills and attention to detail, including ability to prioritize tasks and handle multiple initiatives simultaneously
- Strong interpersonal skills: able to work well with teams under tight deadlines
- Curious, enthusiastic and willing to innovate and adapt
- Demonstrated initiative and ability to work independently
- Solid computer skills in word processing, spreadsheet, database management, online survey tools, electronic mail and graphics
- Familiarity with the Google Suite is an asset
- Strong skills in financial processes including preparation of requisitions and review of expense reports
- Experience coordinating logistics for events, trainings and workshops, virtually and in-person
- Experience working in an NGO environment, a non for profit and in donor-funded projects considered an asset
- Must be available for occasional weekend and evening work.
Benefits
- 35-hour workweek, ability to work flexible hours
- Remote-friendly workplace, with free access to our Ottawa office
- 4 weeks annual leave
- Paid sick days (10) and special leave days (5)
- Extensive health and dental coverage for you and your dependents, 100% covered by us
- Group RRSP contributions, from day 1
- 300$ reimbursement for home office equipment
- Parental leave top-up
- Being part of a friendly, caring and enthusiastic team!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportlogistical supportfinancial supporttravel arrangementsmail-merge technologyprogram finance requisitionsbill paymentsevent coordinationdatabase managementonline survey tools
Soft skills
organizational skillsattention to detailprioritizationinterpersonal skillsteamworkinitiativeindependencecuriosityenthusiasmadaptability
Certifications
College degree in administrationUniversity degree in administrationHigh School diploma with equivalent experience