Global HRIS & Payroll System – RFP
World Renew
contract
Posted on:
Location Type: Remote
Location: Remote • Missouri • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Proposals submitted in response to this RFP must include: Company name, address, contact information, ownership/organization structure
- Proposals should be submitted in PDF format, clearly labeled with “RFP # WRHRIS2025”, date, and vendor name
Requirements
- Description of company background and relevant experience, especially with global nonprofits or organizations operating globally, managing multi-country payroll/HR, or with humanitarian/field staff complexity
- Names/titles of key personnel who would lead the implementation and ongoing support for World Renew
- References (minimum three) from organizations with similar complexity, including contact information
- Implementation plan and timeline (data migration, configuration, testing, rollout)
- Maintenance and support plan, including how updates/releases, compliance updates, customizations, and user support are handled
- Description of hosting/infrastructure, security, data privacy compliance (e.g., encryption, audit logs, data protection policies)
- Training plan for administrators and end-users (onboarding, self-service use, regional staff, multilingual support if applicable)
- Cost proposal using a clear fee matrix: separate line items for software license/subscription, implementation services, training, support/maintenance, customization, third-party software (if any), and ongoing subscription fees
- Contract terms — including contract length, renewal options, termination clauses, service-level agreements (SLAs)
Benefits
- Support for global data privacy compliance (e.g., General Data Protection Regulation (GDPR), HIPAA (Health Insurance Portability and Accountability Act), other relevant data protection regulations)
- Robust security protocols — encryption, secure hosting, audit logs, access control
- Scalability and flexibility to handle multiple employee types and global operations
- Mobile and low-bandwidth usability for remote or field-based staff
- Change management support — training, documentation, and communication plans for rollout
- Transparency and accountability — audit trails, reporting, documentation for donor reporting, compliance, and audits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data migrationconfigurationtestingrolloutencryptionaudit logsdata protection policiesmultilingual supportfee matrixservice-level agreements
Soft skills
communicationorganizationalleadershiptrainingsupportimplementation planninguser supportcollaborationproblem-solvingadaptability