Executive & Personal Assistant – C-Suite Support

World Business Lenders, LLC

. Manage and maintain the executive´s calendar, including scheduling internal and external meetings across multiple time zones .

Posted 4/22/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage and maintain the executive´s calendar, including scheduling internal and external meetings across multiple time zones
Screen and prioritize emails, messages, and requests for C- Suite Executives
Coordinate travel arrangements, itineraries, and logistics for domestic and international trips
Prepare documents, presentations, and briefing materials ahead of meetings
Take notes during key meetings and ensure timely follow-ups on action items
Anticipate the needs of the C Suite Executives and proactively resolve scheduling conflicts or gaps
Support in organizing off-site meetings, company-wide events, and executive leadership sessions
Prepares business cases, dashboards, and strategic updates for leadership reviews and board-level materials
Assist with personal tasks as needed, maintaining a high level of trust and discretion
Identifies operational bottlenecks and escalates issues with recommended mitigation steps.
Execute complex and detailed travel arrangements (including scheduling and managing of car services and, on occasion, flight and hotel accommodations), including preparing itineraries and compiling necessary documents
Handle expense reporting, invoice processing and other financial matters
Facilitates communication to ensure that directives, timelines, and expectations are understood and consistently applied.
Synthesizes data, reports, and business metrics into concise briefings for senior leaders.
Real-time updating, tracking, management and effective reporting of all departmental tasks and meeting takeaways (whether assigned by the CIO/CFO/CLO directly, or by the C-level executive to their staff) via Monday.com.
Other projects and duties as assigned

Requirements

What you’ll need

5+ years of experience as an Executive Assistant, preferably supporting C-level executives
Bachelor’s degree in Business Administration, Accounting (or related field of study), or equivalent experience
Exceptional English communication skills, both written and verbal, are imperative
Proven experience managing complex calendars and logistics across time zones
Highly organized, detail-oriented, and able to multitask efficiently
Demonstrated ability to handle confidential information with discretion
Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
Comfortable working independently in a fully remote, fast-paced environment
Must be sharp, polished, professional and resourceful
Impeccable diligence and attention to detail is required
Must be flexible, nimble and adaptable to frequent changes to schedules/priorities
Financial analysis skills, including maintaining financial matters, budgets and expenses, required
Strong organizational, time-management and problem-solving skills, including planning, project management, troubleshooting and task facilitation
Must be proactive with a strong work ethic and high energy level
Ability to multitask and complete all projects within designated timeframes
Evening/weekend "on call" availability required

Benefits

Comp & perks

Competitive USD Salary
Enjoy Paid Time Off (PTO) after just 6 months of service
This is a full-time opportunity
Enjoy the freedom of a completely remote work environment!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel arrangementsexpense reportingfinancial analysisproject managementdata synthesisdocument preparationpresentation creationlogistics coordinationmeeting facilitation

Soft Skills

communication skillsorganizational skillsattention to detailproblem-solving skillsmultitaskingdiscretionproactivityadaptabilitytime managementresourcefulness

Certifications

Bachelor’s degree in Business AdministrationBachelor’s degree in Accounting