Administrative Assistant, Compliance, Rules and Standards

World Anti-Doping Agency

Administrative Assistant supporting Compliance, Rules and Standards team at WADA. Manages logistics, documentation and communications for compliance activities.

Posted 7/19/2026full-timeMontreal • 🇨🇦 CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities with proficiency in Microsoft Office applications, particularly PowerPoint, Excel, and Word. Possesses excellent drafting and communication skills in English and French, with a focus on attention to detail and confidentiality.

Highest-signal resume keywords

Administrative Assistance CertificationMicrosoft Office ProficiencyDocument Formatting and DraftingBilingual Communication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document FormattingInvoicingPowerPoint Presentation CreationExcel Data ManagementWord Document PreparationConfidential Information HandlingCredit Card ReconciliationCompliance Document ManagementMeeting CoordinationSharePoint Organization

Soft Skills

Analytical SkillsProblem-Solving SkillsTeamworkDiscretionAttention to Detail

Tools & Technologies

ConcurSharePoint

Certifications & Qualifications

Administrative Assistance Diploma

Industry Keywords

ComplianceWADAConfidentialityTeam LogisticsDocument Packages

About the role

Key responsibilities & impact

Manage travel (flights and accommodation) for department staff and groups (e.g. Compliance Review Committee (CRC), audit teams, independent Observer (IO) teams);
Review and triage compliance inbox;
Review and triage testing inbox;
Format documents (e.g. IO reports, checklists, agendas, reports, communications, compliance letters);
Draft and send all formal compliance letters, correspondence from compliance email address and prepare PowerPoint presentations when requested;
Compile and send CRC, IO and Auditor annual document packages;
Process per diems for staff, CRC, IO, audit teams and working groups;
Arrange roaming plans for phones;
Invoicing and processing invoices from suppliers, auditors, CRC members;
Assist with credit card reconciliation on Concur;
Arrange office team meetings and team logistics (e.g. Compliance Taskforce);
Organize compliance related meetings in the office (e.g. CRC, Council of Europe, ADO visits), including lunches, liaison with front desk;
Arrange virtual meetings, etc.;
Organizing key communications in SharePoint (e.g. anti-doping rules, compliance enforcement related emails);
Update and maintain list of Signatories on SharePoint and website, include preparation of correspondence for new Signatories;
Liaison with communications department to ensure documentation on website is up to date;
Onboarding staff from other depts when required.

Requirements

What you’ll need

Diploma or certification in Administrative Assistance, or an equivalent combination of education and relevant work experience;
Minimum of five (5) years of experience in an administrative assistant role;
Proficiency in Microsoft Office applications, with advanced skills in PowerPoint, Excel, and Word;
Demonstrated ability to handle confidential information with a high level of discretion;
Exceptional attention to detail and accuracy;
Strong analytical and problem-solving skills;
Excellent drafting and written communication skills;
Excellent oral and written skills in one of the two WADA official languages (English/French) and very good command of the other official language; additional languages would be an asset;
Occasional work in the evening or on weekends;
No travel required;
Fit with organizational culture: teamwork, team spirit and love of sport;
Aligned with WADA core values: integrity, openness and excellence.

Benefits

Comp & perks

Competitive Benefits Package