Executive Assistant
Hey Lieu
Executive Assistant
Workstreet
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage CISOs complex calendar across multiple time zones using Google Calendar.
- Schedule and coordinate internal and external meetings.
- Optimize meeting flow and minimize calendar conflicts, including mix of travel, in-person, and virtual.
- Prepare meeting agendas and materials as needed.
- Draft after meeting actions and follow-ups based on transcripts or recordings.
- Maintain and update running task lists and priorities.
- Track deadlines and deliverables.
- Coordinate follow-ups on action items.
- Ensure nothing falls through the cracks.
- Check in and status via Slack twice daily (morning and evening in your timezone).
- Execute daily click-through tasks in various SaaS applications: Email - manage and prioritize inbox, draft emails, flag critical items. Slack - monitor groups and channels, flagging items that need attention. Hubspot - add and update records as needed. Monitor and manage shared credential systems securely. Handle routine administrative tasks efficiently.
- Research prospective companies and evaluate fit with Workstreet's ICP.
- Track and analyze security and compliance tools in the market.
- Monitor competitor activities, pricing, and service offerings.
- Research leads and contacts, gathering relevant background information. Stay informed on security trends and emerging threats.
- Research and synthesize compliance frameworks.
- Evaluate and test new AI models and tools for potential business applications.
- Compile research findings into actionable summaries and recommendations.
- Book domestic and international travel arrangements. Manage itineraries, accommodations, and transportation. Handle travel changes and emergency rebooking. Coordinate travel logistics with meeting schedules.
- Assist with social media posting and content scheduling. Monitor and engage with comments and messages. Support LinkedIn thought leadership initiatives. Maintain consistent brand voice across platforms.
Requirements
- 3+ years experience as EA/VA, preferably supporting C-level executives.
- Experience working with US-based tech companies.
- Proven track record in fast-paced startup or high-growth environments.
- Self-motivated with ability to work independently across time zones.
- Extremely organized with strong prioritization skills.
- Proactive problem-solver who anticipates needs.
- Reliable high-speed internet connection.
- Quiet, professional home office setup.
- Must be amenable to work U.S. EST time zone hours.
- Fluency in written and verbal English communication skills.
Benefits
- Competitive Compensation: A competitive base salary with regular performance reviews linked to merit-based appraisals and bonus opportunities.
- Growth Opportunity: Early-stage company with significant room for career advancement.
- Remote-First Culture: Flexibility to work from anywhere while collaborating with a global team.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting coordinationtask prioritizationemail managementSaaS applicationsresearch and analysiscompliance frameworkstravel logisticssocial media managementAI tools evaluation
Soft skills
self-motivatedorganizedproactive problem-solverstrong prioritizationindependent workcommunication skillsattention to detailtime managementadaptabilitycollaboration
