Long-Term Care Regional Sales Manager
Acadia Pharmaceuticals Inc.
Executive Assistant to Founder
WorkStaff360
full-time
Posted on:
Origin: • 🇨🇦 Canada
Visit company websiteSalary
💰 $5 - $6 per hour
Job Level
Mid-LevelSenior
About the role
- Manage a complex calendar across multiple time zones.
- Schedule and coordinate high-level meetings, ensuring accurate details and timely communication.
- Anticipate conflicts and proactively resolve scheduling issues.
- Monitor and manage the Founder’s inbox, draft and review professional responses, and prioritize messages for action.
- Ensure accuracy, professionalism, and alignment with the Founder’s communication style.
- Act as a liaison between the Founder and internal/external stakeholders.
- Track executive priorities and ensure follow-up on critical tasks.
- Maintain accurate reporting systems for tasks, meetings, and deliverables.
- Prepare executive briefs and meeting notes, ensuring the Founder is fully informed.
- Handle travel arrangements, logistics, and itinerary management.
- Support with retail-related administrative needs, including vendor coordination and reporting.
- Assist with ad hoc projects and confidential assignments as required.
Requirements
- Minimum 3+ years of experience as an Executive Assistant, ideally supporting founders, CEOs, or senior executives.
- Strong knowledge of calendar and inbox management best practices.
- Proven ability to work across multiple time zones and manage competing priorities.
- Excellent written and verbal communication skills with high attention to detail.
- Strong proficiency in digital tools (Google Workspace, Microsoft Outlook/Teams, Zoom, Slack, and project management software).
- Ability to maintain confidentiality, professionalism, and discretion at all times.
- Proactive problem solver with strong organizational and task management skills.
