Proposal Specialist

Workplace Options

Proposal Specialist developing compliant, compelling RFP responses for Workplace Options’ global employee wellbeing programs. Coordinating sales, subject-matter experts, and corporate teams through submission.

Posted 8/5/2026full-timeRemote • 🇨🇦 CanadaMid-LevelSenior💰 CA$75,000 - CA$80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the full proposal lifecycle, including proposal development, compliance, and quality assurance. Proficient in writing and editing high-quality proposal content while mentoring junior team members and supporting cross-functional collaboration.

Highest-signal resume keywords

Proposal WritingProject ManagementCross-Functional CollaborationMicrosoft Office ProficiencyFrench Language Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentCompliance ManagementContent EditingDocument DesignProposal StrategyProposal Metrics TrackingRisk IdentificationContent Library Management

Soft Skills

Communication SkillsAttention to DetailMentoring

Tools & Technologies

AdobeInDesign

Industry Keywords

RFP ManagementWin ThemesQuality AssuranceProposal Lifecycle

About the role

Key responsibilities & impact

Manage the full proposal lifecycle from RFP receipt to submission
Manage end-to-end proposal development, including compliance, scheduling, drafting, editing, and submission
Write and edit high-quality, customer-focused proposal content and bespoke responses
Develop proposal outlines, compliance matrices, win themes, and executive summaries
Coordinate inputs from SMEs, sales, marketing, legal, finance, and HR
Lead and facilitate proposal reviews, interviews, and debriefs
Ensure quality assurance, consistency, and adherence to WPO standards
Identify risks, gaps, and opportunities and recommend improvements
Maintain and contribute content to the proposal content library
Track proposal metrics and support continuous improvement
Mentor junior proposal team members and support internal training

Requirements

What you’ll need

5+ years’ experience in proposal writing or a related role
Bachelor’s degree or equivalent professional experience
Excellent English writing, editing, and communication skills
French required
Strong project management and cross-functional collaboration skills
Advanced proficiency in Microsoft Office, Adobe, and InDesign
Strong understanding of proposal strategy, win themes, and document design
Ability to manage multiple deadlines with accuracy and attention to detail

Benefits

Comp & perks

Paid Time Off
Life Insurance
Employer Pension Contribution
Travel Reimbursement
Extended healthcare, dental and vision benefits
AD&D and Long-term disability insurance
Gym Reimbursement
Wellness rewards
Access to EAP benefits and all WPO services
Mentorship Program
Employee exchange programme
Comprehensive training provided for this position