Proposal Specialist

Workplace Options

Proposal Specialist developing compliant, persuasive bids for Workplace Options’ global wellbeing services. Managing RFX responses, win themes, reviews, metrics, and cross-functional proposal teams.

Posted 8/5/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in proposal management, including writing, editing, and compliance review, while effectively collaborating with cross-functional teams to enhance proposal quality and win rates. Proficient in project management and analytical skills to track metrics and improve proposal strategies.

Highest-signal resume keywords

Proposal WritingProject ManagementMicrosoft OfficeAdobe InDesignAnalytical Problem-Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal ManagementDocument DesignCompliance ReviewStatistical AnalysisContent EditingRFP Response DevelopmentWin Theme CreationQuality AssuranceGraphic DevelopmentData Analysis

Soft Skills

Written CommunicationVerbal CommunicationCollaborationMentoringDecision-Making

Tools & Technologies

Microsoft OfficeAdobeInDesign

Industry Keywords

RFPProposal DevelopmentSWOT AnalysisFOIA RequestsClient Feedback

About the role

Key responsibilities & impact

Manage the proposal process from RFP receipt to submission
Assess compliance requirements, identify risks, schedule and facilitate meetings, and create templates
Gather qualification materials including resumes, biographies, project qualifications, references, certifications, and company information
Assign responsibilities, monitor working drafts, edit and format documents, and submit final materials
Develop and write proposals responding to RFX and other solicitation documents
Create proposal outlines and compliance matrices
Identify gaps and improvement areas and address them with SMEs and the SAM Lead
Coordinate and track daily proposal activities and follow up on data calls
Apply color review procedures and ensure content complies with RFX and WPO standards
Write bespoke customer answers and embed customer-focused sales messages and win themes
Develop and edit simple graphics or tabular presentations
Participate in or lead meetings for win themes and proposal development strategies
Provide quality assurance and best-practice reviews
Train proposal contributors and share lessons learned
Prepare and present reports to senior management
Perform peer reviews and provide feedback to junior proposal developers
Perform FOIA requests and SWOT analysis
Serve as a formal-review or compliance reviewer on major pursuits
Lead debrief meetings and gather client feedback
Lead presentation and interview material preparation
Contribute to internal training
Lead writing for executive summaries, past performance, management approaches, and resumes/staffing
Mentor junior and intermediate proposal specialists/developers
Manage multiple proposals with a focus on project management and quality assurance
Collaborate with SAM leads, SMEs, Legal, Finance, HR, Marketing, sales, and other departments
Write and edit proposal sections for clarity, conciseness, accuracy, and persuasiveness
Perform statistical analysis and storytelling around data
Research client needs, industry trends, and competitor offerings
Track and analyze proposal metrics such as win rates and adjust strategies accordingly

Requirements

What you’ll need

Required location: United States
Strong written and spoken English communication skills
Bachelor’s degree in English, Communications, Marketing, or Business, or 5+ years of experience in a related field
Minimum of 5+ years of experience in proposal writing or a related role
Experience managing multiple proposals with a focus on project management and quality assurance
Successful collaboration with cross-functional subject matter experts and corporate personnel
Advanced skills using Microsoft Office, Adobe, and InDesign
Excellent understanding of document design elements and marketing techniques
Ability to create win themes and embed stories throughout proposal responses
Excellent writing and editing skills
Ability to handle multiple projects simultaneously and manage competing priorities
Strong analytical, problem-solving, and decision-making capabilities
Consistent personal ethics including integrity, dependability, initiative, and quality
Ability to perform other duties as assigned
Required working hours: 10am–6pm EST

Benefits

Comp & perks

Full benefits package
Paid time off
401k match
Training/tuition reimbursement
Gym reimbursement
Wellness rewards
Access to EAP benefits and all WPO services
Mentorship Program
Employee exchange programme
Comprehensive training provided for this position