Property Administrator

Workman LLP

Property Administrator supporting property management operations in the UK. Handling client relationships and managing data and reports for a property portfolio.

Posted 7/10/2026full-timeNewcastle upon Tyne • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

A varied and responsible position providing administrative support to the Client Partner and property management team.
Support the Client Partner and property management team to coordinate the Clients portfolio including reporting, data management, KPI attainments and overseeing one off projects.
Building and maintaining close professional relationships with Clients, Occupiers and the PM teams.
Multi-tasking and working towards tight deadlines.
Regularly dealing with a range of enquiries quickly and efficiently.
Attention to detail in maintaining databases, approving contractor invoices and preparing quarterly reports to send to clients.
Coordinate and collate updates for monthly/quarterly reporting, including chasing PM teams, preparing and checking output as well as ensuring reports are delivered on time.
Ensuring the PM teams update trackers at the required intervals and escalating to the Client Partner where appropriate.
Submitting trackers and reports by the deadlines set. Reviewing and suggesting more efficient ways of working or simplified processes.
Support the PM team to develop and implement emergency response plans.
Act as the point of contact for data queries, coordinating the response from the various PM teams. Carrying out regular data integrity checks and updating the property management systems.
Support the PM team on the completion of service charge budgets and reconciliations.
Review and update Health and Safety Reports with measures provided by the PM team to reduce risk.
Provide support with sustainable property management, to include the collection, management and analysis of utility data.

Requirements

What you’ll need

Previous experience of working in property management with knowledge of service charges, including budgets and other relevant standards is desirable.
Resilience and ability to work within the dynamic nature of the property market whilst adapting to changing circumstances and processes.
An understanding of UK property laws and regulations, including safety standards would be beneficial.
A proactive, practical, and positive approach to work

Benefits

Comp & perks

Hybrid working to offer you a great work life balance, with a minimum of three days in the office.
Core working hours to allow for added flexibility and helps ease your commute to the office.
Study support (where applicable)
Discretionary annual bonus and salary reviews.
Healthcare, life insurance & wellness programme.
Long service additional holidays, your birthday off and an extra day between Christmas and New Year.
Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
Social events throughout the year including a firm wide Christmas party!
Generous referral bonus.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Data ManagementBudgetingReport PreparationKPI TrackingDatabase Maintenance

Soft Skills

Multi-taskingAttention to DetailResilienceProactive ApproachEffective Communication