Administrative Assistant, Student Success Services – Legal

Workforce and Community Education

Administrative Assistant providing operational and administrative support to various departments. Handling sensitive information and supporting team needs in a remote work environment.

Posted 6/4/2026full-timeRemote • California • 🇺🇸 United StatesEntry Level💰 $24,860 - $32,320 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

administrative supportinvoicingpayment processingcontract processingcalendar managementevent coordinationtravel coordinationpurchasingdocument preparationrecord management

Soft Skills

collaborative team memberorganizational skillsattention to detailcommunication skillsrelationship buildingprofessional judgmentaccountabilityreliabilitydiscretionmultitasking

Tools & Technologies

Microsoft OfficeWordExcelOutlookPowerPointenterprise systemsGrubhubAmazon orderingcalendar softwaredocument management systems

Industry Keywords

university settinglegal settingoffice administration practicessensitive information handlingconfidential informationinventory processesstakeholder communicationevent logisticssupply requestsadministrative procedures

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Provides administrative and operational support across multiple teams in a shared services capacity.
Supports invoicing and payment processing, including submitting invoices to Accounts Payable and tracking status as needed.
Assists with contract processing, including routing documents for review and signature; does not draft contracts or provide legal review.
Provides calendar and scheduling support for AVPs and leaders, including coordinating meetings and managing logistics.
Coordinates onsite events and meetings, including room reservations, food orders, and general event logistics.
Manages travel coordination and conference registrations, including bookings, registrations, and related documentation.
Supports purchasing activities, including Amazon ordering and general supply requests, and expense reports in accordance with university procedures.
Assists with managing corporate food delivery accounts (e.g., Grubhub) for team meetings and events.
Serves as backup administrative support for other teams as needed to ensure continuity of operations.
Responds to routine inquiries and provides general administrative assistance to staff and stakeholders.
Maintains organized records, files, and documentation related to assigned administrative tasks.
Supports preparation, formatting, proofreading, and editing of legal documents, including assembly, collation, pagination, and distribution both electronically and in hard copy.
Maintains and retrieves electronic and physical files, including mail and other documents, assists with document routing, signature coordination, mail transmissions and special preparation and handling.
Prepares materials and supports coordination of various team meetings.
Performs other administrative duties as assigned.

Requirements

What you’ll need

Bachelor’s degree in any field preferred
Three (3) years relevant experience in an administrative support role
Preferred experience supporting a department within a university setting, experience in legal setting a plus.
Demonstrated ability to work effectively as a collaborative team member
Strong organizational skills with attention to detail, accuracy, follow through, and the ability to manage multiple priorities.
Ability to build positive working relationships and communicate effectively with a diverse group of internal stakeholders.
Working knowledge of office administration practices, systems, policies, and procedures, including purchasing, supplies, and basic inventory processes.
Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint); experience with enterprise systems preferred.
Demonstrated professional judgment, accountability, and reliability in completing assigned tasks.
Ability to handle sensitive, confidential, and legally privileged information with discretion and professionalism.

Benefits

Comp & perks

comprehensive well-being benefits for you and your family