Recruitment Operations Specialist – AI, NATO Projects

Work Life Group

Recruitment Operations Specialist managing a talent pool for NATO projects. Engaging with candidates and leveraging AI tools for recruitment effectiveness.

Posted 6/6/2026full-timeRemote • 🇷🇴 RomaniaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Review incoming candidate profiles and determine whether they fit the type of professionals typically required for NATO projects.
Conduct structured conversations with candidates to understand:
Citizenship and eligibility requirements
Security clearance potential
Professional background
Preferred locations
Salary and rate expectations
Availability and mobility
Maintain accurate candidate records and documentation.
Guide candidates through the initial stages of security clearance preparation and submission processes.
Build and continuously expand our pool of prequalified professionals who may become eligible for future NATO opportunities.
Monitor newly released opportunities across multiple NATO related programs and frameworks.
Use AI tools and internal databases to identify potential candidate matches.
Review AI generated recommendations and validate candidate suitability.
Contact potentially relevant candidates and present matching opportunities.
Collect candidate interest and availability information.
Transfer interested candidates to the recruitment team for full qualification and submission.

Requirements

What you’ll need

Strong attention to detail
Excellent organizational skills
Comfortable working with large volumes of CVs and data
Strong written and spoken English
Analytical mindset
Ability to follow structured processes
High level of accuracy and consistency
Comfortable using AI tools in daily work
Experience with databases, ATS systems, CRM systems, recruitment systems, or similar platforms
Recruitment experience (Nice to Have)
Talent acquisition experience (Nice to Have)
Candidate screening experience (Nice to Have)
Experience working with government, defence, security, public sector, or regulated industries (Nice to Have)
Understanding of security clearance processes (Nice to Have)
Experience with data analysis or talent intelligence (Nice to Have)

Benefits

Comp & perks

Flexible work arrangements

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data analysiscandidate screeningrecruitmenttalent acquisitionsecurity clearance processes

Soft Skills

attention to detailorganizational skillsanalytical mindsetaccuracyconsistencycommunication skills