Proposal Coordinator I

Woolpert

Woolpert's Proposal Coordinator supporting the proposal process within the Aviation Industry. Managing proposal components and collaborating with proposal managers and teams.

Posted 6/11/2026full-timeRemote • Ohio • 🇺🇸 United StatesJunior💰 $57,800 - $62,000 per yearWebsite

About the role

Key responsibilities & impact

Support proposal managers as needed, including attendance at scheduled kick-off, review, and other pursuit meetings; attending meetings to document action items and larger strategy discussions; issuing subconsultant data calls; and managing received information.
Complete the corporate forms required in the proposal submission.
Provide responses to data calls from teaming partners.
Work with technical writers to maintain toolkit content (resumes, project descriptions, boilerplate text, etc.)
Maintain and archive image/graphic libraries through OpenAsset
Coordinate hard copy production and shipment of final submittal, as needed
Maintain client database through designated tools.
Maintain consistency and storage of information

Requirements

What you’ll need

High school diploma and at least one year of experience in proposals, marketing, business development support, or administrative support; associates degree or higher preferred
Proposal or related experience within the aviation industry highly preferred
Proficient in Microsoft Office and Adobe Acrobat; experience with InDesign a plus
Strong interpersonal skills, good judgment, and ability to communicate effectively
Strong attention to detail and ability to prioritize multiple
Ability to work independently as well as in a team
Ability to anticipate, understand, and respond to internal client needs, including proposal manager, project manager, and technical subject matter experts (SMEs).

Benefits

Comp & perks

Freedom to Work program: Set your own schedule and location (as appropriate).
Principal program: Earn the opportunity to become an owner of the firm.
Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
Career development: Explore a wide range of learning and growth opportunities within and across industries.
Health, life, vision, and dental insurance: Cover all your medical bases.
Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal managementdata managementcontent maintenancedocument productiongraphic library management

Soft Skills

interpersonal skillscommunication skillsattention to detailprioritizationindependenceteamworkjudgment

Certifications

high school diplomaassociates degree