Woods Hole Oceanographic Institution

Systems Engineer

• Lead Workday Financials & Grants Management Solutions
• Serve as a functional lead for Workday Financials and Workday Grants Management, partnering closely with GCS, Research Administration, and Finance & Accounting in a higher education and research environment
• Analyze, design, and optimize WHOI’s Financial and Grants Management systems and processes, leveraging Workday best practices
• Partner closely with GCS to ensure Workday configurations support sponsor terms, institutional policies, and regulatory requirements
• Support the full sponsored research lifecycle in Workday, including award setup, budgeting, amendments, cost sharing, F&A, billing, revenue recognition, and closeout
• Support core financial management processes across General Ledger/Financial Reporting, Accounts Payable, Accounts Receivable, Procurement, Assets, Cash Management and Financial Planning & Analysis ensuring alignment with institution accounting policies and best practices
• Collaborate with Finance & Accounting leadership and business process owners to design, optimize, and govern Workday Financials configurations and controls
• Act as a key functional lead and trusted advisor during Workday implementations, enhancements, and optimization initiatives
• Coordinate and support system testing, user acceptance testing, and issue resolution in partnership with business and technical teams
• Support integrations between Workday and other institutional systems and tools
• Develop dashboards and metrics that support research administration, financial management, grants oversight, audit readiness, and leadership decision-making
• Provide ad hoc reporting and analysis to support operational and strategic needs
• Provide ongoing functional support to Finance & Accounting, GCS & Research Administration, and the broader WHOI Workday user community
• Coordinate system enhancements, upgrades, documentation, and end-user training
• Develop clear user guides, training materials, and process documentation tailored to a research environment
• Proactively identify opportunities to improve system usability, productivity, and user experience.

Senior Financial Systems Analyst