Wood

Project Recruitment Administrator – Oil & Gas

Wood

contract

Posted on:

Location Type: Hybrid

Location: Perth • 🇦🇺 Australia

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Job Level

Mid-LevelSenior

Tech Stack

CloudOracle

About the role

  • Reporting to the Manager of Construction & Commissioning and Resourcing Lead, you will be at the front line of delivering a seamless candidate experience supporting all sourcing, competency, compliance and onboarding activities for a major Oil & Gas Turnaround.
  • Your role is integral to our success and will require you to partner internally with recruiters, training coordinators, hr business partners, hiring managers and externally with candidates, referees, medical providers.
  • This is fast paced role requiring you to be both available and agile in handling candidate related emergencies and changes, by providing timely solutions with high volume communication at all times, to ensure minimal disruption to recruitment / medicals / onboarding.
  • In addition, you will be responsible for CV screening / shortlisting
  • Scheduling interviews
  • Booking and coordinating medicals for Trade & Craft candidates
  • Monitoring compliance status for Trade & Craft candidates (tickets & medicals)
  • Reference checking
  • Creating offers in ORACLE Recruit Cloud (ORC)

Requirements

  • You must have full work rights in Australia to be considered for this role and reside in Perth, WA.
  • Ideally you will have previous experience in a similar Recruitment / HR / Project Administrator role.
  • A Business & Administration Certificate II (or similar) along with relevant industry experience within Oil & Gas / Mining / Building / Construction is advantageous (not essential).
  • Previous experience supporting a Technical / Trade workforces for Turnarounds / Shutdowns would also be advantageous.
  • An exceptional communicator (both written and verbal) with a professional presentation, proactive in your approach to tasks with diligent attention to detail
  • Organised and have an ability to manage a range of tasks with changing / competing priorities while still delivering results – all at a pace!
  • Punctual, reliable, conscientious and care to go the extra mile to make the difference
  • A team player, who always has your teammates back and understands the need to work together to win
  • A problem solver with a “solutions mindset” who never gives up, with the ability to work under pressure while being able to consistently deliver within complex environment
  • Tech & Social media savvy, with excellent administrative and typing skills, with intermediate skills in MS Office Suite (Outlook, Word, Excel, PowerPoint, Visio, Teams), LinkedIn and Applicant Tracking Systems (Oracle Recruit preferred)
  • Experienced in candidate management from recruitment to onboarding – CV reviewing, shortlisting, interview scheduling, completing reference checks by phone and coordinating medicals.
  • What will set you apart will be your proven customer service approach to stakeholders (internal & external) along with your ability to facilitate a robust recruitment and onboarding process at pace, while delivering a seamless candidate experience.
Benefits
  • Commitment to your Safety & Wellbeing, with safety at the heart of everything we do, our culture is embedded globally and lived locally by our people, including free 24/7 access to our Employee Assistance Program
  • Competitive rates with regular reviews to ensure we are rewarding at the right level in line with the market
  • Ongoing work on interesting projects delivered in partnership to leaders of industry across energy and materials markets
  • Global connections, join an inclusive and diverse international community of inquisitive minds and recognised industry innovators, partnering to create new possibilities
  • Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
  • Commitment to continued professional development; development plans tailored to your individual needs and aspirations

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
CV screeningshortlistinginterview schedulingreference checkingmedical coordinationcompliance monitoringcandidate managementadministrative skillstyping skillscustomer service
Soft skills
exceptional communicationattention to detailorganizational skillsproblem solvingteam playerproactive approachability to work under pressurereliabilitypunctualityadaptability
Certifications
Business & Administration Certificate II