WM

Payroll Tax Analyst III

WM

full-time

Posted on:

Location Type: Hybrid

Location: Houston • Texas • United States

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Tech Stack

Oracle

About the role

  • Ensure accurate and timely filing of federal, state, local, and provincial payroll tax returns
  • Oversee multi-state and multi-jurisdictional payroll tax compliance in a high-volume environment
  • Monitor tax deposits and funding to ensure compliance with all statutory deadlines
  • Review and validate tax configurations within Oracle HCM and ADP SmartCompliance to ensure accurate tax withholding and reporting
  • Manage quarter-end and year-end payroll tax reconciliations, including Forms 941, 940, W-2, T4, and related filings
  • Independently research and resolve complex payroll tax notices from federal, state, and local authorities
  • Lead interactions with tax agencies regarding assessments, penalties, and compliance matters
  • Support internal and external audits by preparing documentation, reconciliations, and detailed tax analysis
  • Identify root causes of tax discrepancies and implement corrective actions to prevent recurrence
  • Serve as a subject matter expert on payroll taxation, including wage limits, reciprocity rules, multi-state withholding, and unemployment tax complexities
  • Interpret federal, state, and provincial payroll tax regulations and assess impact to payroll processes
  • Provide guidance to Payroll Operations, HR, and Finance partners on payroll tax implications of business decisions
  • Support compliance related to garnishments, levies, and other statutory withholding requirements
  • Maintain strong internal controls over payroll tax processes to reduce financial and compliance risk
  • Perform reconciliations between payroll systems, tax service providers, and the general ledger
  • Proactively identify compliance gaps and recommend process improvements
  • Support continuous improvement initiatives within payroll tax operations
  • Collaborate with payroll systems and HR technology teams to ensure accurate tax setup and maintenance in Oracle HCM
  • Partner with ADP SmartCompliance to ensure proper system configuration and issue resolution
  • Participate in payroll system upgrades, tax updates, and process enhancements
  • Document standard operating procedures and strengthen process governance

Requirements

  • Bachelor’s Degree in Accounting, Finance, Business, or related field (or equivalent experience)
  • 5+ years of progressive payroll tax experience in a complex, multi-state environment
  • Experience with Oracle HCM and ADP SmartCompliance
  • Strong analytical skills and attention to detail
Benefits
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Short Term Disability
  • Stock Purchase Plan
  • Company match on 401K
  • Paid Vacation
  • Holidays
  • Personal Days
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
payroll tax compliancetax reconciliationstax configurationstax analysiswage limitsreciprocity rulesmulti-state withholdingunemployment taxstatutory withholdingfinancial risk management
Soft Skills
analytical skillsattention to detailproblem-solvingcommunicationcollaborationleadershiporganizational skillsprocess improvementresearch skillsinternal controls
Certifications
Bachelor’s Degree in AccountingBachelor’s Degree in FinanceBachelor’s Degree in Business