People Operations – Events Administrator
WithMe, Inc.
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $21 - $26 per hour
About the role
- Coordinate travel for company team members including flights, hotel accommodations, meals, meeting rooms, ground transportation, and offsite activities.
- Serve as the point of contact for travel-related questions, changes, and urgent situations.
- Maintain travel policy compliance and support budget tracking.
- Negotiate with vendors or providers when needed to optimize cost, convenience, or experience.
- Own and manage the company’s airline business travel program, including registration and profile setup for new hires to ensure adherence to policy.
- Plan and coordinate internal in-person and virtual events such as summits, leadership offsites, quarterly gatherings, and monthly social events.
- Collaborate with department leaders to align on event goals, attendee needs, and logistics (activities, meals, and location-based programming).
- Manage event execution including venue sourcing, travel arrangements, activity scheduling, agendas, swag or gift procurement, and communication.
- Coordinate involvement of additional internal or external stakeholders such as local team members or clients.
- Gather post-event feedback to improve future events.
- Contribute to People Operations initiatives as needs evolve across the organization.
- Assist with candidate and stakeholder communications as needed across multiple time zones.
- Help maintain accurate data and records in relevant systems or shared drives.
- Support meeting preparation by organizing agendas, capturing notes, and coordinating follow-ups.
- Maintain clear documentation and communication to ensure alignment across involved teams.
Requirements
- Two years of experience in travel coordination, event planning, administrative support, or operations strongly preferred.
- Strong attention to detail and ability to manage multiple priorities.
- Excellent communication skills, both written and verbal.
- Comfort working in a fully remote, fast-paced, cross-functional environment.
- Proficiency in Google Workspace (Docs, Sheets, Calendar) a plus and ability to quickly learn new tools and systems.
- A calm, solution-oriented attitude when navigating changes or challenges.
- A team-first, people-centered mindset with an interest in improving team experience.
Benefits
- Comprehensive health, dental and vision coverage
- Retirement plan with company match
- Life and disability plans
- FSA and HSA accounts
- Annual training and education allowance
- Flexible vacation for full-time salaried exempt employees and competitive paid time off for hourly nonexempt employees
- Employee equity
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
travel coordinationevent planningadministrative supportoperations management
Soft Skills
attention to detailcommunication skillssolution-oriented attitudeteam-first mindsetability to manage multiple priorities