Winning Assistants LLC

Executive Virtual Assistant

Winning Assistants LLC

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $5 - $6 per hour

About the role

  • Provide direct administrative support to C-suite executives and senior managers
  • Manage executive calendars, schedule appointments, and coordinate meetings
  • Handle email and text management including sorting, responding, prioritizing, and sending newsletters
  • Prepare documents, reports, presentations, and spreadsheets
  • Assist with data entry and database management
  • Respond to customer inquiries via email, chat, and phone
  • Serve as a customer service representative handling inquiries and resolving issues
  • Maintain professional communication across multiple platforms
  • Appointment setting and calendar coordination
  • Assist with business development activities such as cold calling and outreach
  • Support inside sales processes, including collecting payments
  • Provide assistance as a client success/account manager ensuring customer satisfaction
  • Coordinate travel arrangements including flights, accommodations, and transportation
  • Support internal operations across multiple business functions
  • Assist with CRM updates and operational documentation
  • Create simple graphic designs such as flyers or basic marketing materials using Canva or similar platforms

Requirements

  • Microsoft Office Suite (Word, Excel, PowerPoint)
  • Google Workspace (Docs, Sheets, Drive, Calendar)
  • Canva or similar graphic design platforms
  • Basic IT troubleshooting
  • Email and phone communication
  • Messaging and collaboration tools such as Slack, Salesforce, WhatsApp, or Skype
  • Proven experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
  • Strong organizational and multitasking skills
  • Ability to manage multiple responsibilities across operations, sales support, and customer service
  • Excellent written and verbal communication skills
  • Experience working with executives or senior leadership preferred
  • Comfortable handling phone calls and client communication
  • Ability to work full-time during EST business hour
  • Flexible and adaptable to support multiple operational functions
  • HIPAA certification preferred or willingness to obtain if required
  • Reliable internet connection and professional remote workspace
  • Must be proficient in speaking and writing English very clearly
  • Must have relevant work experience
  • Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
  • Must be available for video meetings with your camera on (when needed)
  • Device: Reliable laptop or desktop computer.
  • Internet: High-speed connection (minimum 10 Mbps).
  • Audio: Noise-canceling headset.
  • Video: Webcam for virtual meetings.
  • Workspace: Quiet, professional environment
Benefits
  • Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
  • Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
  • HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
  • Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
  • Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
  • Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
  • Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
  • Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.
  • *These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.*
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft Office SuiteGoogle WorkspaceCanvaBasic IT troubleshootingCRM updatesData entryDatabase managementGraphic designAppointment settingCustomer service
Soft Skills
Organizational skillsMultitaskingWritten communicationVerbal communicationAdaptabilityCustomer satisfactionProfessional communicationTime managementProblem-solvingCollaboration
Certifications
HIPAA certificationNBI clearanceLocal Police Clearance