Early Careers Talent Administrator, Coordinator

Wilson

Early Careers Talent Administrator & Coordinator managing logistics for intern programs at Wilson. Responsible for program execution, participant engagement, and scheduling logistics offering remote work in North America.

Posted 7/1/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Own end-to-end program logistics, including scheduling, room booking, catering, and calendars
Coordinate and execute on-site programming such as orientation, L&D sessions, and events
Serve as the primary point of contact for interns, co-ops, and program participants
Act as the face of the program, ensuring a polished, high-touch experience
Maintain trackers, communications, and program documentation
Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders
Troubleshoot issues in real time and ensure seamless execution across all touchpoints
Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability
Ensure accuracy, efficiency, and a seamless scheduling experience for candidates and internal partners
Partner with recruiters and program leads to optimize scheduling workflows and capacity

Requirements

What you’ll need

2-5 years in program coordination, events, recruiting operations, or a similar function
Strong organizational and execution skills with high attention to detail
Experience managing complex scheduling and logistics
Confident, professional communicator with client-facing experience
Proven ability to support large, dynamic populations such as students and cohorts
Ability to manage multiple priorities in a fast-paced environment
High energy with a strong customer-service mindset; thrives working with intern and early career populations
Availability to travel on-site during peak programming periods, such as summer intern and co-op season and major events
Experience with GoodTime or similar scheduling platforms (preferred)
Experience with early talent, campus, or L&D programs (preferred)
Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)

Benefits

Comp & perks

Unlimited paid time off (known as MyTime)
Comprehensive benefits package including medical, dental, vision, disability and life insurance, and retirement savings
Flexible and inclusive work environment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Program DocumentationComplex SchedulingEvent CoordinationLogistics ManagementTracking Systems

Soft Skills

Organizational SkillsAttention to DetailProfessional CommunicationMulti-Priority ManagementHigh Energy