Onboarding Operations Specialist
Crusoe
Cloud
Senior Talent and Administrative Coordinator
Willowtree, LLC
full-time
Posted on:
Location Type: Hybrid
Location: Charlottesville • Virginia • 🇺🇸 United States
Visit company websiteSalary
💰 $68,000 - $76,000 per year
Job Level
Senior
About the role
- Coordinate end-to-end interview logistics for commercial and executive-level candidates across global markets
- Manage virtual and on-site interview scheduling among complex calendars across timezones
- Coordinate with executive assistants, Travel, IT, and Facilities to ensure seamless interview experiences
- Organize comprehensive candidate experiences including office tours, agendas, lunches, conference rooms, and travel itineraries
- Maintain proactive communication with stakeholders, handling last-minute schedule changes and special requests
- Manage candidate communications throughout the interview process, ensuring timely updates and exceptional experience
- Partner with hiring managers to optimize interview processes and candidate flow
- Maintain accurate candidate tracking and interview scheduling systems and facilitate post-interview feedback collection
- Support offer process coordination and pre-boarding logistics
- Provide comprehensive administrative support to the Global Head of Talent Acquisition including calendar management and priority setting
- Manage complex domestic and international travel arrangements, itineraries, and logistics
- Process and reconcile expense reports, invoices, and budget tracking
- Coordinate onsite events, team meetings, and strategic planning sessions
- Serve as primary communication liaison, preparing meeting materials, presentations, and executive briefings
- Maintain confidential files, documents, and talent acquisition metrics
- Support cross-functional project coordination and timeline management
- Act as organizational point person to ensure seamless day-to-day operations
Requirements
- 3-5 years of recruiting coordination or talent acquisition support experience
- 2+ years of administrative support or business operations experience (executive-level preferred)
- Proficiency with ATS systems, HRIS platforms, and scheduling tools
- Google Workspace skills
- Excellent written and verbal communication skills
- Strong organizational, project management, and prioritization abilities
- Experience with expense management and travel coordination platforms
Benefits
- Healthcare benefits - Medical, Vision, Dental (Including an option for 100% coverage of individual employee medical premiums)
- Life & Disability Insurance
- 401K matching
- Flexible paid time off & paid company holidays
- Parental Leave
- Employee Assistance Program (EAP)
- Opportunities for growth and development
- And more!
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
recruiting coordinationtalent acquisition supportadministrative supportproject managementexpense managementtravel coordination
Soft skills
communication skillsorganizational skillsprioritization abilities
