Administrative Assistant

• Coordinate end-to-end interview logistics for commercial and executive-level candidates across global markets
• Manage virtual and on-site interview scheduling among complex calendars across timezones
• Coordinate with executive assistants, Travel, IT, and Facilities to ensure seamless interview experiences
• Organize comprehensive candidate experiences including office tours, agendas, lunches, conference rooms, and travel itineraries
• Maintain proactive communication with stakeholders, handling last-minute schedule changes and special requests
• Manage candidate communications throughout the interview process, ensuring timely updates and exceptional experience
• Partner with hiring managers to optimize interview processes and candidate flow
• Maintain accurate candidate tracking and interview scheduling systems and facilitate post-interview feedback collection
• Support offer process coordination and pre-boarding logistics
• Provide comprehensive administrative support to the Global Head of Talent Acquisition including calendar management and priority setting
• Manage complex domestic and international travel arrangements, itineraries, and logistics
• Process and reconcile expense reports, invoices, and budget tracking
• Coordinate onsite events, team meetings, and strategic planning sessions
• Serve as primary communication liaison, preparing meeting materials, presentations, and executive briefings
• Maintain confidential files, documents, and talent acquisition metrics
• Support cross-functional project coordination and timeline management
• Act as organizational point person to ensure seamless day-to-day operations

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