Office Administrator

Williams Lea

Office Administrator managing administrative tasks for legal services at Williams Lea. Providing support in both Leeds and Manchester offices for enhanced operational efficiency.

Posted 7/3/2026full-timeLeeds • 🇬🇧 United KingdomMid-LevelSenior💰 £26,227 per yearWebsite

About the role

Key responsibilities & impact

Providing a defined administrative service, following standard operating procedures
Delivering an exceptional electronic and hard copy file management service
Sort, scan, rename, distribute incoming mail to the dedicated centralised filing area
Manage outgoing mail, collate hard copy enclosures and obtain approval
Provide photocopying, scanning, and printing as per customer instructions
Handling original documents, such as wills and deeds
Preparing engrossed and certified copies of original documents
Preparing electronic bundles for the Courts
Raising queries and concerns with designated individuals, as required
Maintain all filing and work areas in a tidy and orderly manner
Monitoring, maintaining and ordering office supplies when required
Preparing meeting rooms for internal and external client meetings
Offering administrative support for the wider team network when required or to maximise efficiency

Requirements

What you’ll need

Willing to travel to the Manchester office (travel paid for)
Advanced knowledge of Microsoft Word, Outlook, Excel and other systems implemented by the firm.
Excellent communication, organisation and team skills
Excellent attention to detail
Flexible and dependable, able to take the initiative
Able to remain calm under pressure and work to tight deadlines and defined SOPs
Conscientious, approachable and enthusiastic
Able to quickly build confidence, respect and trust with others
Have a positive approach to daily tasks and have a solution focused working method.

Benefits

Comp & perks

25 days holiday, plus bank holidays (pro-rata for part time or fixed term roles)
Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
Life Assurance
Private Medical Insurance
Dental Insurance
Health Assessments
Cycle-to-work scheme
Discounted gym memberships
Referral Scheme

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

File ManagementDocument HandlingPhotocopyingScanningPrintingPreparing Electronic BundlesSorting MailManaging Outgoing MailPreparing Certified CopiesMaintaining Office Supplies

Soft Skills

Excellent Communication SkillsExcellent Organisation SkillsTeam SkillsAttention to DetailFlexible and Dependable