WilkinGuttenplan

Billing & Client Accounts Coordinator

WilkinGuttenplan

full-time

Posted on:

Location Type: Hybrid

Location: East Brunswick • New Jersey • United States

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Salary

💰 $55,000 - $70,000 per year

About the role

  • Collaborate with Finance/Billing team and Partners/Accountants to ensure accurate and timely billing and collections, including WIP balances for firm clients.
  • Assist with running necessary daily, weekly, and monthly reports from Time and Billing system.
  • Process incoming deposits for accounts receivable and generate corresponding reports on billing activity with clear and reliable data.
  • Manage and maintain AR/Collections daily.
  • Assist with collections correspondence and follow up with clients.
  • Receive and coordinate incoming payments and apply appropriately to client accounts.
  • Set up new clients and maintain all client data in Time and Billing system.
  • Train all new hires in Time and Billing system, including time entry, expense reimbursement and billing procedures.
  • Assist with staff inquires, updates and changes within Time and Billing system, including budget inputting.
  • Semi-monthly review and approval of employee expense reimbursement reports.
  • Generate monthly statements for clients.
  • Assist with processing client invoices and deposits, reviewing WIPs and generating corresponding reports/analyses.
  • Other tasks as assigned.

Requirements

  • 3-5 years of experience in Accounts Receivable is required.
  • Prior experience in an Accounts Receivable or Accounting role within a law firm or similar accounting firm environment is advantageous.
  • On-site presence is required once a week or as needed during the year-end period.
  • Advanced proficiency in Excel.
  • Experience with CCH Practice Management or other time and billing systems is a plus.
  • Strong project management, communication, and analytical abilities are required.
  • Highly motivated self-starter capable of multitasking and completing assignments within budget and deadlines.
  • Excellent organizational skills and a keen eye for detail are necessary.
Benefits
  • We have a unique culture that emphasizes and values flexibility and work/life balance including hybrid work arrangements.
  • Our collaborative work environment is strongly committed to your professional growth and success.
  • We have a track record of ranking as a Best Place to Work NJ for the past twenty one years and have won several other awards including Best Firms for Young Accountants, Accounting Today Best Accounting Firms to Work For, Best Accounting Firms for Women, Best Accounting Firms for Millennials, and many more!
  • WG offers a competitive salary and benefits package, including generous PTO, Medical, Dental, Vision, 401(k) with employer match, Summer Fridays, flexible work schedules, and much more!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Accounts Receivablebilling proceduresreport generationdata analysistime entryexpense reimbursementbudget inputtingWIP managementclient invoicingcollections management
Soft Skills
project managementcommunicationanalytical abilitiesself-startermultitaskingorganizational skillsattention to detail