Executive Assistant

Whiteshield

Executive Assistant providing dedicated support to Senior Leadership team at Whiteshield, an AI-native intelligence company. Responsible for managing complex schedules and stakeholder communications.

Posted 6/30/2026full-timeDubai • 🇦🇪 United Arab EmiratesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

**WHAT YOU WILL DO |**
**Executive Support**
- Proactively manage an exceptionally complex, fast changing calendar while protecting the Partner's time and ensuring critical priorities are met.
- Manage complex travel arrangements including flights, accommodation, visas, itineraries and logistics.
- Continuously review and reprioritise schedules throughout the day, exercising sound judgement to respond to changing business needs, shifting priorities and emerging demands while ensuring time is aligned to leaderships strategic priorities
- Prepare agendas, briefing materials, meeting packs and follow-up actions.
- Screen and manage incoming communications, ensuring urgent matters receive prompt attention.
- Draft, proofread and format correspondence, presentations and other business documents.
· Track actions and deadlines, ensuring commitments are followed through.
**Stakeholder Management**
- Act as the primary point of contact for senior government officials, clients and internal stakeholders.
- Build strong relationships while maintaining professionalism and confidentiality.
- Coordinate meetings with senior stakeholders, ensuring seamless execution and excellent client experience.
- Liaise with internal teams to gather information and support project requirements.
**Administrative & Project Coordination**
- Support the Associate Partner with ad hoc operational and project-related activities.
- Coordinate approvals, expenses and administrative processes.
- Maintain accurate records, documents and filing systems.
- Assist with planning workshops, leadership meetings and external events as required.
- Anticipate requirements before they arise and proactively identify ways to improve efficiency.

Requirements

What you’ll need

**WHO WE LOOK FOR | **
· Outstanding organisational and prioritisation skills.
- Exceptional attention to detail.
- Strong interpersonal and communication skills.
- High levels of discretion and professionalism.
- Able to build credibility with senior stakeholders.
- Calm under pressure and comfortable managing changing priorities.
- Resilient, adaptable and solutions oriented.
- Highly proactive with the ability to anticipate needs before they arise.
- Strong sense of ownership and accountability.
- Able to work independently while exercising sound judgement.
**WHAT WILL MAKE YOU SUCCESSFUL | **
The successful candidate enjoys operating in a fast-moving environment where no two days are the same. They remain composed under pressure, adapt quickly to changing priorities and take pride in staying one step ahead. They are resourceful, dependable and confident working with senior leaders and external stakeholders while maintaining the highest levels of professionalism and confidentiality.

Benefits

Comp & perks

**PERKS AND OPPORTUNITIES | **
**Accelerated Career Trajectory**
We operate a performance-driven environment with clear progression pathways
**Seamless Relocation**
For those relocating - we provide comprehensive transition support including visa sponsorship and relocation assistance enabling you to integrate quickly and focus on delivery from day one.
**Supporting Your Performance**
We provide Tier 1 global medical coverage, wellbeing support, family allowances where applicable and structured savings plans.
**Helping Teams Perform**
We work on complex high-impact engagements that demand intensity and ownership. At the same time we are mindful of the impact this can have and aim to support sustainable performance over time through offering generous annual leave, flexible work arrangements and opportunities to connect beyond the day-to-day through retreats and team events.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementTravel CoordinationDocument PreparationMeeting CoordinationProject Support

Soft Skills

Interpersonal SkillsProfessionalismAdaptabilityProblem-SolvingOwnership