WEX

Talent Acquisition Coordinator

WEX

full-time

Posted on:

Location Type: Office

Location: Portland • Maine • Massachusetts • United States

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Salary

💰 $64,000 - $78,100 per year

Job Level

Junior

About the role

  • Identify bottlenecks in the end-to-end recruiting lifecycle and implement process improvements to increase hiring velocity and quality.
  • Act as a functional administrator for our CRM (Phenom) and/or ATS (Workday), ensuring data integrity, optimized workflows, and the rollout of new features.
  • Partner with HRIS, Compensation, and other HR Centers Of Excellence to align recruiting initiatives with broader organizational goals and ensure stakeholder buy-in.
  • Lead TA-specific projects from conception to completion, ensuring milestones are met and stakeholders are informed.
  • Support the execution of recruitment marketing initiatives and "go-to-market" strategies for new hiring campaigns or employer branding efforts.
  • Create training materials and documentation to help recruiters and hiring managers adopt new tools and processes.
  • Monitor system health and user adoption across Phenom and Workday. Work with TA leadership to report out on the success of operational changes through key performance indicators (KPIs).

Requirements

  • 1–2 years of experience in a recruiting role or a recruiting support function (e.g., Recruiting Coordinator, TA Assistant)
  • Hands-on experience with TA-focused CRM tools (e.g., Phenom, Beamery) and enterprise-level ATS platforms (e.g., Workday, Taleo, SAP Success Factors etc)
  • Proven ability to collaborate with stakeholders, including TA Director, HRIS teams, HRBPs and Compensation leads
  • Highly organized with ability to keep track of the details without losing the ‘why’ behind the ‘what’.
  • Capable of managing the simultaneous projects effectively.
  • A natural curiosity for how things work and a desire to "fix" broken processes.
  • The ability to translate a recruiter’s "pain point" into a technical or process-based solution.
Benefits
  • health, dental and vision insurances
  • retirement savings plan
  • paid time off
  • health savings account
  • flexible spending accounts
  • life insurance
  • disability insurance
  • tuition reimbursement
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
recruitingprocess improvementsdata integrityworkflowsrecruitment marketingkey performance indicatorsproject managementtechnical solutionsCRM toolsATS platforms
Soft Skills
collaborationorganizationdetail-orientedproject managementcuriosityproblem-solvingstakeholder engagementcommunicationadaptabilitytraining development