Program Assistant

West Coast University

Program Assistant providing administrative support for healthcare programs at West Coast University. Dealing with sensitive information, scheduling, and ensuring accreditation compliance.

Posted 7/13/2026full-timeRemote • California • 🇺🇸 United StatesJuniorMid-Level💰 $24 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including data management, record keeping, and customer service in an academic or business office environment. Proficient in Microsoft Office Suite and effective communication skills, ensuring accurate documentation and adherence to accreditation standards.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyAdministrative Support ExperienceRecord Keeping KnowledgeCustomer Service ExcellenceCommunication Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data ManagementRecord KeepingAccreditation ReportingOffice AdministrationTyping Skills

Soft Skills

DiscretionAttention to DetailOrganizational SkillsInterpersonal Skills

Industry Keywords

Confidential Information HandlingMeeting SchedulingFile MaintenanceAcademic EnvironmentCustomer Service

About the role

Key responsibilities & impact

Assisting the program leadership team with all administrative assignments
Dealing discreetly with large volumes of sensitive, confidential information concerning student, staff, faculty and campus affairs, information contained in minutes, letters, and other documents
Initiating, collecting, and tracking data within a database system to ensure appropriate related records are maintained
Scheduling and organizing committee meetings; assisting with the preparation, typing, filing, and distribution of minutes
Providing world class customer service to students, associates, faculty, and other stakeholders
Monitoring and communicating regularly with students and/or associates for adherence to license, certifications, development activities, and any other applicable information/documentation and sends to proper department for filing
Serving as backup to other departments (student services, bursar, registrar, reception, etc.) as needed
Maintaining record keeping and filing systems
Maintaining files, ensuring accurate and up-to-date information for accreditation
Maintains accreditation files and prepares accreditation reports as directed
Performing other duties as assigned.

Requirements

What you’ll need

Working knowledge of Microsoft Office Suite Products, especially Outlook, Word, PowerPoint
Two to three years of experience performing office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment
Proficient reception and telephone communication skills and techniques
Knowledge of record keeping, account maintenance, and purchasing practices and procedures
Proficient command of grammar, punctuation, spelling, and correct usage of the English language.

Benefits

Comp & perks

Health insurance
Professional development opportunities