WeSoftYou Inc.

CEO Executive Assistant

WeSoftYou Inc.

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇦 Ukraine

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Job Level

Junior

About the role

  • Prepare analytical materials, executive summaries, and briefings to support decision-making
  • Structure the CEO’s tasks into clear priorities, KPIs, timelines, and expected outcomes
  • Optimize the CEO’s workload and calendar through effective time, task, and focus management
  • Take ownership of follow-ups and ensure execution without constant CEO involvement.
  • Act as a communication bridge between the CEO and department heads
  • Ensure priorities, tasks, and deadlines are clearly communicated and executed
  • Prepare and moderate internal meetings: agenda, notes, action items, and follow-ups
  • Track progress and proactively escalate risks or delays.
  • Prepare materials for external meetings, negotiations, and business events
  • Handle initial communication with partners, clients, and vendors when appropriate
  • Coordinate the CEO’s participation in meetings, conferences, and speaking engagements.
  • Manage personal scheduling and planning to ensure balance and predictability
  • Handle personal requests and time-sensitive matters independently
  • Fully manage business and personal travel (flights, hotels, transfers, itineraries)
  • Ensure seamless integration between business and personal calendars
  • Assist with personal documents, renewals, and organization
  • Support with payments, subscriptions, purchases, and related logistics
  • Handle sensitive and confidential information with absolute discretion and trust.

Requirements

  • 1.5+ years of experience as an Executive Assistant / Personal Assistant supporting senior leadership
  • Excellent written and verbal communication skills
  • Strong proficiency with technology (Word, Excel, PowerPoint, willing and able to learn new tools quickly)
  • Outstanding organizational, administrative, and prioritization skills
  • English — Upper-Intermediate or higher (written and spoken)
  • High attention to detail and reliability in handling confidential information.
Benefits
  • 18 working days of fully paid vacation;
  • Free tax reporting support by our Financial department;
  • Help with individual entrepreneurs’ questions and accounting support;
  • Financial support and additional days off for various occasions (e.g. marriage, childbirth, etc.);
  • Speaking Club to practice and improve English;
  • Online sports activities to stay active and healthy.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
analytical materials preparationexecutive summariesbriefingsKPI structuringtask managementcalendar managementrisk escalationtravel managementconfidential information handling
Soft skills
communicationorganizational skillsadministrative skillsprioritizationattention to detailreliabilityindependencefocus managementmoderation