Senior Administrative Assistant – CMSPL
Wells Fargo
full-time
Posted on:
Location Type: Hybrid
Location: Charlotte • Iowa, North Carolina • 🇺🇸 United States
Visit company websiteJob Level
Senior
About the role
- Maintain and manage busy calendars for directors, including scheduling appointments, resolving conflicts, sending reminders, and anticipating scheduling needs
- Schedule, organize, and facilitate meetings for multiple directors. Prepare agendas, distribute materials, and ensure all logistics are arranged, including room bookings and technology setup
- Arrange detailed travel itineraries for directors, including flight, hotel, and transportation bookings. Ensure all travel plans align with company policies and directors’ preferences
- Prepare, submit, and track expense reports on behalf of directors. Ensure accuracy, compliance with company policies, and timely reimbursement
- Coordinate with other administrative assistants across the director and executive level to ensure smooth operations.
Requirements
- 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
- Proven experience as an administrative assistant or similar support role, preferably supporting executive-level leaders
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools
- Excellent organizational and multitasking abilities
- Outstanding communication and interpersonal skills
- Experience with travel booking platforms and expense management systems is a plus
- High level of discretion and professionalism.
Benefits
- Willingness to work on-site at stated location on the job opening
- This position offers a hybrid work schedule
- Ability to travel up to 5% of the time
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportcalendar managementexpense reportingtravel itinerary planningmeeting facilitationlogistics coordinationMicrosoft Office SuiteOutlookWordExcel
Soft skills
organizational skillsmultitaskingcommunication skillsinterpersonal skillsdiscretionprofessionalism