HR Coordinator

WellnessLiving

HR Coordinator handling HR administration and recruitment processes at WellnessLiving. Managing onboarding, employee support, and documentation to enhance the employee experience.

Posted 5/25/2026full-timeThornhill • 🇨🇦 CanadaMid-LevelSenior💰 CA$50,000 - CA$60,000 per yearWebsite

About the role

Key responsibilities & impact

Act as a confidential and supportive resource for employees by responding to questions and concerns in a timely and professional manner.
Maintain accurate employee records, HR files, and documentation within the HRIS, ensuring information is up to date and handled in accordance with company policies and applicable legislation.
Support the preparation, tracking, and organization of HR documents, forms, reports, and employee communications.
Assist with other HR programs and day-to-day administrative tasks that support the overall employee experience and HR operations.
Support the recruitment process by assisting with candidate sourcing, resume screening, interview scheduling, candidate communication, and applicant tracking.
Coordinate background checks, reference checks, and other pre-employment requirements, ensuring timely completion and proper documentation.
Contribute to recruitment-related initiatives aimed at improving the candidate experience, including candidate surveys and employer branding platforms such as Glassdoor.
Collaborate with the HR team to identify opportunities to improve recruitment coordination, process efficiency, and overall hiring support.
Coordinate onboarding requirements, timelines, and logistics in collaboration with hiring managers and the HR team.
Organize and facilitate new hire orientation and onboarding activities, including introductory meetings and presentations.
Prepare new hire documentation and ensure all required paperwork is completed accurately and on time.
Ensure a smooth, welcoming, and consistent new hire experience by maintaining onboarding materials, tracking completion of onboarding tasks, and identifying opportunities for process improvements.

Requirements

What you’ll need

Post-secondary education in Human Resources, Business Administration, or related fields.
1–3 years of experience in an HR coordination, recruitment, administrative, or people operations role.
Strong organizational and time management skills, with the ability to manage multiple priorities, deadlines, and details in a fast-paced environment.
Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with employees, candidates, managers, and external partners.
High level of professionalism, discretion, sound judgment, and respect for confidentiality when handling sensitive employee and business information.
Strong attention to detail and accuracy when preparing documentation, maintaining records, and following HR processes.
Comfortable facilitating onboarding sessions, meetings, or presentations in a clear, engaging, and professional manner.
Experience coordinating or assisting with recruitment, onboarding, employee administration, or HR programs.
Proficiency with Microsoft Office, familiarity with HRIS, ATS, LMS, or other HR platforms is considered an asset.
Knowledge of employment standards, HR policies, and HR best practices is considered an asset.

Benefits

Comp & perks

benefits & vacation

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

HR coordinationrecruitmentonboardingemployee administrationdocumentation preparationrecord maintenancecandidate sourcingresume screeninginterview schedulingbackground checks

Soft Skills

organizational skillstime managementwritten communicationverbal communicationprofessionalismdiscretionattention to detailfacilitation skillsjudgmentconfidentiality