Senior Administrative Assistant
Wellness Pet Company
full-time
Posted on:
Location Type: Office
Location: Burlington • Massachusetts • United States
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Job Level
About the role
- Providing comprehensive administrative support for members of our Executive Leadership Team including the SVP of Sales, Chief Marketing Officer, Chief Supply Chain Officer and others while providing back up to our Sr. Executive Assistant and reception.
- Handle administrative tasks for each function.
- Calendar management
- Corporate credit card management
- Travel planning
- Trade show coordination/logistics
- Program and event planning and execution
- Marketing recognition programs, learning event coordination, sales meetings and marketing meetings.
- Marketing operations and logistic support- coupon fulfillment, project support, onboarding new hires, survey management
- Marketing creative & cultural contributions team events, vibe curator, swag and style steward
- Manage purchase orders, invoice receipt and submittals, and expense reports
- Updating basic sales reports and weekly sales communication
- Managing the sales sample process
- Create and edit presentation PowerPoint decks
- Assist with employee engagement activities
- Respond to inquiries from both internal and external parties in a timely fashion
- Maintain confidentiality of information
- Represent Wellness Pet and the Executive Leadership Team professionally
Requirements
- A minimum of an associates degree
- A minimum of five years of experience in an executive administrative support role
- Strong written communication skills able to draft and edit communications
- Microsoft Outlook power user- can manage multiple calendars and inboxes
- Strong Microsoft PowerPoint and Excel skills can create and edit slides and spreadsheets
- Experience with Microsoft Teams or a similar messaging and file management platform
- Experience with Concur or similar expense management software
- A proven ability to hold confidentiality
- The ability to organize and prioritize information and tasks
- Adeptness at managing changing priorities and communicating on the fly
- A positive attitude and a proactive approach
- Grace and presence
- A consummate team player mindset
Benefits
- Comprehensive benefits package full of extras to support their health, pets, passions, and professional development.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementcorporate credit card managementtravel planningevent planningpresentation creationsales reportinginvoice managementexpense report managementproject supportconfidentiality
Soft skills
written communicationorganizational skillsprioritizationadaptabilitypositive attitudeproactive approachteam playerprofessionalismengagement activitiesgrace and presence
Certifications
associates degree