Senior Paralegal – Corporate, Marketing
Wella Company
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $115,000 - $130,000 per year
Job Level
Senior
About the role
- Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries.
- Assist with the planning, coordination, and execution of board meetings for the subsidiaries, meeting logistics, and distribution of meeting materials.
- Maintain global subsidiary corporate governance calendars (i.e. annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements.
- Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities.
- Organize corporate documents such as bylaws, charters, and corporate policies.
- Maintain and update entity management systems (e.g., CSC and SharePoint).
- Coordinate with local teams (legal, finance, compliance) and external counsel as needed.
- Support on due diligence projects internally and on diligence portals.
- Assist in the notarization process and coordinate with directors and officers regarding appointments and removals.
- Support the KYC process and respond to KYC requests.
- Collect signatures for corporate documents and manage the mailing of documents to local legal entities.
- Handle requests for legal entity corporate documents.
- Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation.
- Review and analyze standard form agreements, including NDAs, MSAs, SOWs, and vendor agreements, primarily in the marketing and procurement areas.
- Assist in drafting and revising basic contract language under attorney supervision.
- Help maintain and organize contract databases and/or management systems (e.g., SharePoint, CLM platforms).
- Support on litigation management, including document productions.
Requirements
- Bachelor’s degree required; paralegal certificate from an ABA-approved program preferred.
- Minimum 7+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management.
- Contract review and contract management experience in a global corporation.
- Experience with contract drafting and management.
- Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint.
- In-depth experience working on company due diligence projects internally and on external diligence portals.
- Exceptional organizational, communication, and analytical skills.
- Strong attention to detail and ability to manage multiple priorities effectively in a fast-paced environment.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong initiative, self-starter, and team player.
- Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions.
- Preferred Qualifications: Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries a big plus) Working in international companies is a huge plus. Litigation experience in a global corporation is a plus. Experience managing document production, depositions, and filings for litigation matters is a plus. Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e-discovery software, and AI-enabled legal research platforms is a plus. Notary Public certification strongly preferred. Fluency in French and/or Spanish is a plus.
Benefits
- health insurance
- life and disability insurance
- 401(k) retirement plan
- paid holidays
- paid time off (PTO)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
corporate governancecontract reviewcontract managementcontract draftingdue diligenceentity managementlitigation managementnotarizationcompliancelegal document analysis
Soft skills
organizational skillscommunication skillsanalytical skillsattention to detailjudgmentinitiativeself-starterteam playerability to manage multiple prioritiesconfidentiality
Certifications
Bachelor's degreeparalegal certificateNotary Public certification