Executive Assistant, Multiple VPs
Webflow
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $76,000 - $140,000 per year
Job Level
Lead
About the role
- Calendar & Inbox Management: Strategically, and with timeliness, manage calendars & inboxes, effectively prioritizing high-impact activities and ensuring focus is aligned with organizational goals.
- Meeting Coordination: Coordinate and facilitate leadership meetings, engineering planning sessions, and quarterly business reviews. Prepare for and attend synchronous meetings across multiple time zones, drive accountability across the Engineering organization by tracking key deliverables, follow-ups, and action items.
- Project/Event Management: Lead a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning and implementing new programs and processes. Your efforts will directly contribute to the scalability and effectiveness of the Engineering Department.
- Travel Arrangements: Organize travel for executives, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime. Simultaneously work closely with finance business partners to manage T&E budget associated with these offsites and events.
- Information Flow Management: Handle time-sensitive, confidential information with discretion and integrity, and manage information flow within the executive team to enhance decision-making processes.
- Stakeholder Interaction: Build and maintain relationships with internal and external stakeholders, ensuring effective communication and collaboration, which are crucial to the success of Webflow.
- Push the boundaries of what’s possible for the team & yourself. This team is always looking for ways to do better, even if they’re not yet 100% proven. If there’s an idea to make things more fun, more engaging, or more efficient, we’re really excited to try it out. We’re deeply invested in supporting your career growth, and can’t wait to learn and grow together.
- Bring an AI-first mindset to daily operations and problem solving, with a demonstrated ability to go beyond basic tools like ChatGPT. You’ll ideally leverage modern AI automation platforms to streamline workflows, manage information, and improve team efficiency.
Requirements
- 5+ years of experience supporting multiple senior executives as an executive assistant in a fast-paced tech environment, ideally at a remote-first company.
- Have experience planning multiple large team offsites (both in person and virtual), with the knowledge on how to prepare, budget, handle hotel contracts, and execute offsites successfully.
- Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
- Possess strong communication skills, written and verbal, with the ability to interact effectively with senior-level executives, as well as the rest of the organization.
- Proficient with Google Workspace apps and Slack (we are a heavy Slack culture)
- Experience working with ChatGPT, Workday, Navan, and Zoom are preferred
Benefits
- Equity ownership (RSUs) in a growing, privately-owned company
- 100% employer-paid healthcare, vision, and dental insurance coverage for full-time employees (working 30+ hours per week) and their dependents. Full-time employees may also be eligible for voluntary insurance options where applicable in the respective country of employment
- 12 weeks of paid parental leave for both birthing and non-birthing caregivers, as well as an additional 6-8 weeks of pregnancy disability leave for birthing parents to be used before child bonding leave (note: where local requirements are more generous, employees receive the greater benefit); full-time employees also have access to family planning care and reimbursement
- Flexible PTO for all locations and sabbatical program
- Access to mental wellness and professional coaching, therapy, and Employee Assistance Program
- Monthly stipends to support work and wellness
- 401k plan or pension schemes (in countries where statutorily required), and other financial wellness benefits, like CPA and financial advisor coverage
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementinbox managementmeeting coordinationproject managementevent planningtravel arrangementsinformation flow managementbudget managementAI automationstakeholder management
Soft skills
organizational skillsdetail-orientedcommunication skillscollaborationaccountabilityproblem solvingrelationship buildingprioritizationadaptabilityinitiative