Web Summit

Executive Personal Assistant

Web Summit

full-time

Posted on:

Location Type: Hybrid

Location: Dublin • 🇮🇪 Ireland

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Job Level

JuniorMid-Level

About the role

  • You’ll coordinate and provide solutions to our founder & CEO on their priorities, communication and travel needs.
  • You will travel with the CEO and manage on-ground logistics while travelling, including meeting and greeting, taking meeting notes and completing follow-up actions.
  • You’ll arrange complex and detailed travel arrangements, both international and domestic, preparing detailed travel itineraries for trips, arranging visas, and compiling information for travel and related meetings.
  • You’ll support the management of the diary of our CEO, coordinating their busy schedule and ensuring maximum efficiency and effectiveness of their time.
  • You’ll collate research and assistance for presentations, meetings and engagements, travelling ahead of schedule to ensure location arrangements are in place.
  • You will support other C-level executives within the company as needed.
  • You’ll assist with facilities management as needed.
  • You’ll support communication and inboxes, highlighting urgent matters that need to be addressed, researching, prioritising, and following up on incoming issues.
  • You’ll support the management of private/personal schedule and errands with complete confidentiality.
  • You’ll assist with ad-hoc projects and requests as and when they arise.

Requirements

  • You’ll have at least 2 years of experience as an executive assistant.
  • You’re a problem solver with a positive attitude and a friendly, open, approachable personality.
  • You’ve strong organisational skills, an ability to multitask and a high attention to detail.
  • You’ve experience working under pressure and with tight deadlines.
  • Ability to anticipate next steps/follow-through, conveying a sense of urgency when appropriate
  • You’re open and available for last-minute international travel
  • You know how to assess the needs of a C-level leader by understanding their criteria for prioritisation, knowing their valued stakeholders, mirroring their style of engagement and reacting to their changing requirements.
  • You recognise that a CEO's most valued commodity is their time, and your goal is to support them using their time as efficiently as possible.
  • You know the key players in the global tech industry through a personal interest in the sector.
  • You’ve previously worked in a fast-paced, dynamic environment and enjoyed the experience of a rapidly growing organisation.
  • When confronted with challenges, you can work on your own initiative with a problem-solving approach.
  • You have excellent communication skills, both written and verbal, including the ability to present key information to groups.
  • You can intercept and interpret key communications, prioritising those of the greatest importance.
  • You’re an effective information facilitator, responding to key stakeholders' questions.
  • You’re comfortable with self-direction, trustworthy, and have tact, diplomacy and a clear, courteous and professional manner when dealing with key contact points.
Benefits
  • Hybrid-working model open to all employees.
  • Fully subsidised healthcare, dental, employee assistance programme (EAP) and more.
  • Pension contribution up to 6%(Irish based only)
  • A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
  • Company laptop, generous annual leave and flexible working arrangements.
  • Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
  • Annual company get-togethers, charity days, and monthly wellbeing talks.
  • Wellness subsidy issued to all employees of €1000 per year

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
travel arrangementsitinerary preparationmeeting coordinationnote-takingfacilities managementresearch assistanceproject managementmultitaskingtime managementconfidentiality
Soft skills
problem solvingorganizational skillsattention to detailcommunication skillsinitiativetactdiplomacyprofessionalismapproachabilityadaptability