Personal Assistant – Executive Assistant, m/f/d

Web Spring

Personal Assistant supporting the founder of Web Spring in Köln and assisting with both personal and business matters. Role involves organization and operational task management with a flexible remote and local work arrangement.

Posted 5/26/2026part-timeKöln • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Personal assistance (approx. 50%)
Planning and booking flights, accommodation and travel
Organizing appointments, calendar and workflows
Errands and minor organizational tasks in Cologne
Support with everyday matters that are time-consuming but don’t require my full attention
Agency & business support (approx. 50%)
Assistance with bookkeeping (e.g., collecting, preparing, and organizing receipts)
Support with recruitment processes (e.g., coordination, pre-screening, communication)
Preparing and formatting proposals/quotes
General organizational support in day-to-day agency operations

Requirements

What you’ll need

You are extremely reliable and structured
Quick availability and responsiveness
You think ahead and take initiative to handle tasks independently
You’re eager to take responsibility and find practical, straightforward solutions
You are communicative and organized
You are based in Cologne or the surrounding area and can occasionally handle on-site tasks
A good personal fit between us
Very good German skills (spoken and written)

Benefits

Comp & perks

Direct collaboration with me as the founder: work closely with the founder and gain valuable insights
5–10 hours per week on a flexible basis
85% remote, approx. 15% on-site in Cologne
Engagement on a freelancer or mini-job basis
Start: immediately

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

bookkeepingproposal preparationcalendar managementtravel planningappointment organizationrecruitment coordinationreceipt organization

Soft Skills

reliabilityinitiativecommunicationorganizationresponsibilityindependenceproactiveness