Associate – Corporate Secretarial Services

Waystone

Associate in Corporate Secretarial Services at Waystone managing client relationships in Luxembourg. Responsible for regulatory compliance and corporate documentation in a client-facing role.

Posted 7/25/2026full-timeSenningerberg • 🇱🇺 LuxembourgJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in company secretarial services, including regulatory compliance, corporate governance, and document management. Proficient in managing client portfolios and administrative tasks while maintaining strong organizational and communication skills.

Highest-signal resume keywords

Company Secretarial ServicesLuxembourg Corporate RegulationsRegulatory FilingsMS Office ProficiencyClient Relationship Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Regulatory ComplianceCorporate GovernanceDocument ManagementTask TrackingResolution Drafting

Soft Skills

Attention to DetailOrganizational SkillsProactive AttitudeCommunication SkillsFlexibility

Tools & Technologies

MS WordMS ExcelMS OutlookMS Teams

Industry Keywords

Corporate RecordsClient Portfolio ManagementBoard Support ActivitiesCompany RegistersFund Service Providers

About the role

Key responsibilities & impact

Be responsible for a portfolio of clients, within a single client relationship;
Assist and complete operations within that portfolio, assisting with operations for the wider client portfolio;
Maintain and update client files and corporate records in accordance with regulatory and internal standards;
Manage administrative tasks including regulatory filings, RBE register updates, RCS deposits, document execution and safekeeping and legalisation processes;
Support company lifecycle events such as formations, dissolutions and annual obligations (AGMs, EGM) as well as ad-hoc corporate secretarial matters (e.g., changes to directors, registered office and share capital);
Take full ownership of delegated tasks and contribute actively to team success;
Demonstrate knowledge of fund corporate governance and regulatory filing requirements, staying informed of relevant changes;
Draft, finalise and manage resolutions and other corporate documentation;
Prioritise workload effectively, identifying and escalating scheduling conflicts or delays as needed;
Monitor task tracking systems to ensure timely completion of responsibilities;
Exhibit strong attention to detail and excellent communication skills;
Be flexible and willing to take on additional responsibilities as required;
Assist with and complete board support activities, including meeting organisation, coordination with attendees, preparation and distribution of materials, drafting minutes and managing post-meeting actions;
Provide support to colleagues when capacity allows and communicate availability to management;
Assist with inbox monitoring and task processing during team absences;
Participate in team projects as directed by management;
Professionally and independently liaise with fund service providers and clients;
Maintain accurate company registers;
Adhere to current Waystone policies and procedures and contribute to the development of jurisdiction-specific policies as needed.

Requirements

What you’ll need

You (preferably) hold a degree in Business or Law or equivalent experience with a focus on company secretarial services
You have a minimum of 2 years of experience in company secretarial roles.
You have a strong knowledge of Luxembourg corporate and fund regulations.
You are highly organised, proactive, accurate and have a sense of responsibility and priority management.
You are able to work independently in an environment under pressure and with tight deadlines.
You are fluent in English (written and spoken).
You are proficient in MS Office (Word, Excel, Outlook, and Teams).

Benefits

Comp & perks

Flexible working arrangements