Executive Assistant – CSO, COO

Way to Win

Executive Assistant supporting the COO and CSO at Way to Win. Focused on operational efficiency and executive coordination in a mission-driven environment.

Posted 7/16/2026full-timeRemote • 🇺🇸 United StatesSeniorLead💰 $90,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in providing executive-level administrative support, including calendar management, meeting preparation, and cross-functional workflow management. Proficient in using productivity tools and maintaining confidentiality while managing multiple priorities and stakeholders.

Highest-signal resume keywords

Executive-Level Administrative SupportCalendar ManagementProject CoordinationStrong Communication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting PreparationDocument DraftingExpense SupportWorkflow ImprovementDeadline Tracking

Soft Skills

Emotional IntelligenceDiscretionSound JudgmentOrganizational SkillsAbility to Anticipate Needs

Tools & Technologies

Project Management ToolsProductivity ToolsCalendar ToolsCommunication Tools

Industry Keywords

NonprofitAdvocacyPoliticalPhilanthropicMission-Driven Organizations

About the role

Key responsibilities & impact

Provide high-level administrative support to the COO and CSO, including calendar management, meeting preparation, scheduling, travel coordination, expense support, and follow-up tracking
Manage the CSO and COO’s time and priorities with care, discretion, and strong attention to detail
Prepare agendas, briefing materials, documents, talking points, and follow-up notes for meetings, check-ins, and organizational priorities
Anticipate needs and help ensure the CSO and COO is prepared for internal and external engagements
Support the CSO and COO in managing cross-functional workflows across political/program, communications, operations, HR, finance, compliance, systems, planning, and internal infrastructure
Track key deliverables, deadlines, decisions, and next steps across projects and leadership priorities
Help improve internal systems, templates, processes, and workflows that support organizational effectiveness
Partner with internal teams to ensure timely follow-through on operational priorities and organizational commitments
Draft, edit, and prepare internal communications, meeting notes, follow-up messages, and other written materials on behalf of or in support of the EVP/COO
Support preparation for leadership meetings, staff planning, executive team needs, and internal decision-making spaces
Use project management, calendar, document, communication, and productivity tools to support efficient workflows.

Requirements

What you’ll need

7+ years of strong experience providing executive-level administrative, operations, or project coordination support
Excellent writing, editing, communication, and follow-up skills
Strong calendar management, scheduling, meeting preparation, and organizational skills
Ability to manage multiple priorities, deadlines, and stakeholders with accuracy and care
High emotional intelligence, discretion, and sound judgment
Comfort working with confidential and sensitive information
Strong attention to detail and ability to anticipate needs
Comfort using technology, productivity tools, and AI-supported workflows
Experience in nonprofit, advocacy, political, philanthropic, movement, or mission-driven organizations is preferred
Commitment to Way to Win’s mission, values, and long-term political work.

Benefits

Comp & perks

employer-paid medical, dental, and vision coverage
retirement contributions
paid time off
paid holidays and organizational closures
additional benefits designed to support staff well-being