Operations Coordinator

Watson's

Operations Coordinator managing daily operations for Watson Institute's People & Operations Team. Supporting talent, financial, and IT operations while ensuring seamless operational systems.

Posted 5/5/2026full-timeRemote • Colorado, District of Columbia, Florida, Maine, Maryland • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $65,000 per yearWebsite

About the role

Key responsibilities & impact

The Operations Coordinator helps power Watson Institute’s People & Operations Team, ensuring the seamless day-to-day functioning of core operational systems.
This role reports to the Associate VP of Operations and supports Talent, Financial, and IT operations.
Support and execute key components of Watson Institute’s hiring process and talent pipeline, setting the standard for the best candidate experience across the impact space.
Manage timely and professional communication with candidates throughout the hiring process, ensuring consistent updates and a positive candidate experience at every stage.
Support the Operations Manager in maintaining the applicant tracking system (ATS).
Support and execute day-to-day financial operations, ensuring accuracy and timely processing across the team.
Optimize Watson Institute’s core systems infrastructure, with a primary focus on Google Workspace Admin.

Requirements

What you’ll need

Demonstrate an eagerness to join a team with high standards for quality and excellence.
Hold a high bar for quality and detail, with a strong ability to spot inconsistencies in writing, formatting, and communication.
Be highly organized and process-driven, using systems, trackers, and clear workflows to manage work accurately and efficiently.
Operate with intention and structure, planning ahead and creating order in complex or fast-moving environments.
Take ownership and follow through, approaching work with a results-driven mindset and ensuring responsibilities are completed end-to-end.
Demonstrate high integrity, exercising sound judgment, handling sensitive information responsibly, and making decisions aligned with the organization’s values.
Think in systems, with experience building, improving, and managing processes that support consistent and reliable execution.
Excellent verbal and written communication skills.
Confidence navigating tech systems, with experience in tools such as Google Workspace Admin and an interest in building and maintaining scalable internal systems.
Eagerness to use applicant tracking systems (ATS) to improve and elevate the candidate experience, helping position Watson Institute as an industry leader in candidate experience.
Familiarity with Monday.com or similar workflow management tools.
Exposure to SaaS-based tools to support operational workflows, with familiarity in expense management platforms such as Expensify preferred.

Benefits

Comp & perks

Competitive base salary according to experience: $60,000.00-$65,000.00.
An Annual Happiness Fund that increases with time and seniority.
Unlimited PTO (with 3 weeks of required vacation time per year).
Healthcare benefit via Thatch (ICHRA provider), where employees have the option to apply this amount towards their choice of medical plans, with the option to add vision and dental plans.
Retirement account through Guideline, with an automatic 3% contribution.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

applicant tracking systemfinancial operationsprocess managementworkflow management

Soft Skills

organizational skillsattention to detailcommunication skillsresults-driven mindsetintegrityjudgmentownershipsystem thinking