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WashU IT

Executive Assistant – School of Medicine

WashU IT

Administrative Assistant providing support to the Spencer T. and Ann W.

Posted 4/30/2026full-timeSt. Louis • Montana • 🇺🇸 United StatesMid-LevelSenior💰 $25 - $39 per hourWebsite

About the role

Key responsibilities & impact
  • Plans, prepares and arranges schedules, travel, calendar events/meeting and agendas
  • Ensures all confidential administrative and correspondence files are maintained
  • Responds to inquiries within scope of responsibility using discretion and independent judgment
  • Prepares meeting agendas for internal and external communications
  • Carries out logistics for meetings and committees
  • Prepares presentations and reports using software including Microsoft Word, Excel and PowerPoint
  • Manages communications, places phone calls, simple online research, collection of data, correspondence preparation, and assists with projects

Requirements

What you’ll need
  • High school diploma or equivalent
  • Preferred: Associate degree or Bachelor's degree
  • Skills: Microsoft Office, Typing, Word Processing
  • Preferred experience: Providing support to Executive Level Personnel (5 Years)
  • Skills: Accounting, Answering Telephones, Bookkeeping, Confidentiality, Customer Service, Deadline Management, English Grammar, High Reliability, Interpersonal Communication, Multitasking, Organizing, Professional Etiquette, Spelling, Stress Management

Benefits

Comp & perks
  • Up to 22 days of vacation
  • 10 recognized holidays
  • Sick time
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance
  • Free Metro transit U-Pass for eligible employees
  • Defined contribution (403(b)) Retirement Savings Plan
  • Wellness challenges
  • Annual health screenings
  • Mental health resources
  • Mindfulness programs and courses
  • Employee assistance program (EAP)
  • Financial resources
  • Access to dietitians
  • 4 weeks of caregiver leave

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft OfficeTypingWord ProcessingAccountingBookkeeping
Soft Skills
ConfidentialityCustomer ServiceDeadline ManagementInterpersonal CommunicationMultitaskingOrganizingProfessional EtiquetteStress Management
Certifications
High school diplomaAssociate degreeBachelor's degree