Administrative Assistant I – Otolaryngology
WashU IT
full-time
Posted on:
Location Type: Hybrid
Location: Washington • Washington • United States
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Salary
💰 $18 - $27 per hour
Job Level
About the role
- Provides administrative assistance to multiple faculty members
- Maintains faculty calendars, schedules meetings both in person and virtual
- Assists with conference registration, travel arrangements and expense reimbursements according to guidelines
- Maintains physician curriculum vitae and Missouri/Illinois licensure
- Assists with physician re-credentialing of hospital privileges every two years
- Prepares correspondence as needed
- Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard)
- Responds to EPIC tasks as needed
- Answers phone and greets visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual
- Receives, sorts and distributes mail
- Performs other duties as assigned
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience
- 1 year of experience in Administration and Office Support
- Skills: Epic Systems, High Accuracy
- 3 years of experience in Administrative roles preferred
- Skills: Communication, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizing
Benefits
- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs, courses, and employee assistance program (EAP)
- Financial resources, access to dietitians, and more
- 4 weeks of caregiver leave to bond with a new child
- Family care resources available for continued childcare needs
- Covers cost of tuition for employees and their families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative assistancecalendar managementconference registrationtravel arrangementsexpense reimbursementcredentialingdocument preparationfile maintenanceEPIC Systemscomputer literacy
Soft Skills
communicationdetail-orientedinterpersonal communicationorganizational skills
Certifications
high school diplomahigh school certification