WashU IT

Project Manager, Graduate Education and Strategic Initiatives

WashU IT

full-time

Posted on:

Location Type: Hybrid

Location: St. Louis • Montana • United States

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Salary

💰 $58,400 - $99,700 per year

Job Level

Entry Level

About the role

  • Provides high level administrative/operational program and project management support for the Graduate Education program and the Doctoral Council
  • Plays a central part in advancing the quality, consistency, and effectiveness of PhD education across the university
  • Coordinates all aspects of Doctoral Council (DC) meetings, including scheduling, agenda development, preparation of presentation materials, and distribution of relevant documents
  • Records and maintains accurate meeting minutes and ensures follow‑up on action items
  • Supports recruitment and onboarding of new DC members
  • Manages meeting logistics such as organizing catering arrangements, facilitating guest speaker invitations, and liaising with campus partners
  • Oversees the regular review cycle for PhD programs, ensuring timely communication, documentation, and adherence to established processes
  • Implements process improvements, informed by recent evaluations and stakeholder feedback
  • Assigns review committees and coordinates the solicitation, engagement, and payment of external reviewers
  • Collaborates with Vice Deans and Deans on program selection, review outcomes, and follow‑up actions
  • Conducts orientations for programs entering the review cycle and provides ongoing guidance throughout the process
  • Reviews written program reports for completeness and consistency
  • Manages survey distribution and develops faculty survey reports
  • Generates standardized metric data to support and inform program evaluation and guide decision‑making processes
  • Schedules academic program review “Action Plan” meetings between reviewers and program leadership, following the conclusion of the academic program review process
  • Develops procedures for delivering updates to the Doctoral Council about improvements based on “Action Plans” from previously reviewed programs
  • Manages internal and external enquiries related to Graduate Education
  • Provides research, analysis, and related support for graduate education policy issues
  • Contributes to drafting policy updates, communications, and guidance documents
  • Serves as a central point of contact for graduate education questions and issues across the university
  • Maintains VPGE website sections contain accurate and current information
  • Collaborates on Bulletin updates for pages related to the VPGE
  • Serves as the primary liaison for questions, issues, and other concerns regarding the core academic requirements of the PhD experience, as stated in the Bulletin
  • Champions recommendations for the change to the MER guardrails, administrative processing, and other operational steps
  • Liaises with the school academic operations staff as needed to gather feedback and input on potential policy or requirement changes

Requirements

  • Bachelor's degree
  • Relevant Experience (3 Years)
  • Analytical Thinking
  • Computer Literacy
  • Conducting Assessments
  • Confidentiality
  • Creating Action Plans
  • Detail-Oriented
  • Effective Written Communication
  • Interpersonal Relationship Management
  • Microsoft Office
  • Presentation Development
  • Problem Solving
  • Program Evaluations
  • Program Reviews
  • Qualitative Analysis
  • Quantitative Analysis
  • Relationship Building
  • Resourcefulness
  • Self Motivation
  • Teamwork
  • Verbal Communications
  • Working Independently
Benefits
  • Up to 22 days of vacation
  • 10 recognized holidays
  • Sick time
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance
  • Free Metro transit U-Pass for eligible employees
  • Defined contribution (403(b)) Retirement Savings Plan, combining employee contributions and university contributions starting at 7%
  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  • 4 weeks of caregiver leave to bond with your new child
  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Analytical ThinkingConducting AssessmentsCreating Action PlansProgram EvaluationsProgram ReviewsQualitative AnalysisQuantitative AnalysisPresentation DevelopmentMicrosoft Office
Soft Skills
Detail-OrientedEffective Written CommunicationInterpersonal Relationship ManagementProblem SolvingRelationship BuildingResourcefulnessSelf MotivationTeamworkVerbal Communications
Certifications
Bachelor's degree