Administrative Coordinator II – FPP HIPAA Office

WashU IT

Administrative Coordinator supporting HIPAA office operations at Washington University in St. Louis.

Posted 9/10/2026full-timeSt. Louis • Montana • 🇺🇸 United StatesMid-LevelSenior💰 $21 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative coordination skills, including budget management, report preparation, and staff supervision. Proficient in financial applications and Microsoft Office Suite to support departmental operations and maintain regulatory compliance.

Highest-signal resume keywords

Administrative CoordinationBudget ManagementMicrosoft ExcelPayroll SystemsSupervision

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Computer LiteracyFinancial ApplicationsPayroll ProcessingReport PreparationOffice Equipment

Soft Skills

Customer ServiceProblem Solving

Tools & Technologies

Microsoft OutlookMicrosoft PowerPointMicrosoft WordWorkday Software

Industry Keywords

Departmental PoliciesRegulatory RecordsMaterial-Receipt ProblemsBuilding Maintenance

About the role

Key responsibilities & impact

Coordinate staff services, interoffice activities, schedules, programs and related administrative needs
Prepare and administer reports, minutes, correspondence, lectures and administrative materials
Maintain departmental policies, procedures, objectives and regulatory records
Evaluate and recommend purchasing sources
Assist with telephone problems and work with vendors to establish and verify terms and agreements
Maintain department keys, locks and mailboxes
Coordinate ordering and distribution of supplies and resolve material-receipt problems
Monitor building maintenance, notify maintenance, place work orders and follow up with housekeeping
Develop budget reports and implement financial monitors, cost transfers and payroll/purchasing processing
Assist visitors and customers with questions and needs
Assist with payroll processing and other clerical functions
May supervise other nonexempt staff
Perform other duties as assigned

Requirements

What you’ll need

High school diploma or equivalent high school certification or combination of education and/or experience
3 years of relevant experience
Computer Literacy
Financial Applications
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Office Equipment
Payroll Systems
Supervision
Workday Software
Ability to travel to various on- and off-campus locations
No specific certification/professional license is required
A driver's license is not required

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with a new child
Family care resources, including continued childcare needs and adult care
Tuition coverage for employees and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years