HR Data Management Coordinator – HR Operations

WashU IT

HR data coordinator managing Workday transactions, payroll, and records for Washington University in St. Louis.

Posted 9/10/2026full-timeSt. Louis • Montana • 🇺🇸 United StatesJuniorMid-Level💰 $23 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in HR data management and payroll processing, utilizing Workday for high-volume transactions and ensuring data integrity. Proficient in analytical thinking and compliance with labor and employment laws within a Human Resources environment.

Highest-signal resume keywords

Human Capital Management (HCM)Payroll ProcessingWorkday SoftwareAnalytical ThinkingLabor and Employment Law

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryPayroll Document AuditingHigh-Volume HCM TransactionsLeave ManagementData Validation

Soft Skills

Problem ResolutionCommunicationTeam Collaboration

Tools & Technologies

Microsoft OfficeWorkday

Certifications & Qualifications

High School Diploma or Equivalent

Industry Keywords

HR Data ManagementPayroll PoliciesData Governance StandardsSalary PlanningEmployee Documentation

About the role

Key responsibilities & impact

Provide specialized support in HR data and records management
Serve as a primary source of information for schools and departments regarding appointment and payroll policies and procedures
Use Workday to process, troubleshoot, evaluate, and support decisions aligned with University policies and data governance standards
Complete high-volume HCM transactions and data entry, including leave requests, pay and vacation corrections, sign-on bonuses, and other transactions
Apply academic appointment data, including tenure status, rank, academic track, and named professorships
Validate supporting documentation and maintain HR data integrity
Monitor minimum wage, living wage, and exempt employee salary reports and resolve issues with departments
Enter and audit monthly and biweekly payroll documents
Respond to departmental transaction questions and facilitate problem resolution across HR/Payroll
Assist departments with staff salary and merit planning; conduct simple analysis and resolve issues
Liaise with payroll and other University areas on policy and procedural questions
Adhere to SLAs and communicate issues to the Team Lead
Participate in ongoing training, team backup support, business process testing, and initiatives

Requirements

What you’ll need

High school diploma or equivalent high school certification or combination of education and/or experience
2 years of experience in a large, complex Human Resources/Payroll Service Center environment
Computer navigation skills
Microsoft Office skills
Ability to move to on- and off-campus locations
Must successfully complete required pre-employment screening, including criminal background check and applicable additional checks
Preferred: two or more years of college courses in accounting, business, human resources, and/or computer science
Preferred: experience in Human Capital Management (HCM), payroll, and leaves of absence
Preferred: Absence Management, Analytical Thinking, Human Capital Management Systems, HR, Labor and Employment Law, Payroll, Workday Software, and related skills

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution 403(b) Retirement Savings Plan, with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition coverage for employees and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years