Washington Emergency Care Physicians

Administrative Assistant

Washington Emergency Care Physicians

full-time

Posted on:

Location Type: Hybrid

Location: Tacoma • Washington • United States

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Salary

💰 $27 - $31 per hour

About the role

  • Organize and schedule company meetings both onsite, offsite, and via Microsoft Teams
  • Provide real-time scheduling support by booking appointments and resolving scheduling conflicts
  • Arrange travel, such as booking flights, cars, and making hotel and restaurant reservations
  • Maintain and organize content on the WECP SharePoint website
  • Assist with preparation of reports, presentations, and meeting minutes
  • Process incoming communications, including mail, emails, and website inquiries
  • Provide administrative assistance to WECP departments
  • Assist with gathering, verifying, and organizing information for operational or regulatory needs
  • Monitor and maintain office supply inventory
  • Coordinate with vendors as needed
  • Perform general administrative tasks to support efficient back-office operations

Requirements

  • Previous experience as an administrative assistant, office coordinator, or similar administrative role, preferably in a healthcare setting
  • Associate degree in business administration or related field preferred
  • Excellent written and verbal communication skills
  • Strong time-management skills and multitasking ability
  • Proficiency in Microsoft Office applications, including SharePoint
Benefits
  • Medical, Dental, Vision, Life and AD&D, Short Term Disability insurance at no cost
  • Option to purchase additional coverage for spouse, dependents, or family
  • Generous PTO (vacation, holidays, sick time)
  • Market leading retirement savings 401(k) and profit sharing potential
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft OfficeSharePointschedulingreport preparationpresentation preparationinventory managementtravel arrangementsadministrative supportdata organizationcommunication processing
Soft Skills
written communicationverbal communicationtime managementmultitaskingorganizational skillsproblem-solvinginterpersonal skillsattention to detailconflict resolutionvendor coordination
Certifications
Associate degree in business administration