Marketing Coordinator

Ware Malcomb

Marketing Coordinator supporting proposals, presentations, social media, and communications for Ware Malcomb, a commercial real estate design firm. Collaborating with offices across the Americas.

Posted 8/17/2026full-timeSan Diego • California • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in marketing strategies and execution within the AEC industry, with strong capabilities in proposal writing, content creation, and client communication. Proficient in utilizing tools like Deltek Vantagepoint and Adobe InDesign to enhance marketing efforts and visibility.

Highest-signal resume keywords

Marketing Experience in AECProposal Writing ExpertiseAdobe InDesign ProficiencyDeltek Vantagepoint ExperienceClient-Focused RFP Strategy

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Proposal WritingContent CreationProject Photography CoordinationMarket ResearchSocial Media ManagementQuality Assurance/Quality ControlClient CommunicationMarketing Material DevelopmentAward Submittals PreparationDatabase Management

Soft Skills

Excellent Communication SkillsProactive ApproachTeam-OrientedTime ManagementDelegation Skills

Tools & Technologies

Adobe InDesignMicrosoft OfficeDeltek VantagepointHubSpot CRMOpenAsset

Industry Keywords

AEC IndustryProfessional ServicesRequests for ProposalsClient InterviewsMarketing Initiatives

About the role

Key responsibilities & impact

Work with Marketing Leaders and Technical Staff to strategize and execute Requests for Proposals, Requests for Qualifications, and Client Interviews/Presentations
Lead the interview preparation process
Serve as the Marketing main point of contact for select offices
Hold regular touch base meetings to support marketing efforts and increase market visibility through media, press, and photography
Respond to requests and understand key market types and projects for select offices
Produce customized marketing materials, including brochures, flyers, and presentations
Maintain marketing material libraries for designated offices and firmwide use
Create project descriptions, case studies, blog posts, and award write-ups
Coordinate professional project photography, including contracts and cost-sharing
Maintain photography and rendering libraries on the OpenAsset digital asset management site
Create, post, and monitor content on social media channels
Gather information and oversee client approval requests for project and personnel press releases
Coordinate, produce, and distribute external and internal communications tools
Lead preparation of award submittals and firm rankings
Assist with research, collateral development, and marketing initiatives for new offices and services
Update marketing content on the website and social intranet
Assist with client, competition, media, product, and trends research
Enter client, project, and employee information into Deltek Vantagepoint and CRM databases
Track and register Business Development Leaders for industry association events and conferences
Provide QA/QC review of fee proposals
Collaborate with the Corporate Marketing Team in Irvine and offices across the Americas

Requirements

What you’ll need

Minimum of 4 years of marketing experience in the AEC or professional services industries
Bachelor’s Degree in Business, Marketing, Communications, or related field of study
Expertise with Adobe InDesign and Microsoft Office software programs
Experience with proposal/technical writing preferred
RFP/pursuit strategy expertise with a client-focused mentality
Experience in the AEC industry is a plus
Experience with Deltek Vantagepoint and HubSpot CRM is a plus
Excellent written, verbal, and interpersonal communication skills
Self-starter/proactive approach
Ability to thrive in a fast-paced environment and manage time effectively
Positive, collaborative, team-oriented, and professional demeanor
Ability to delegate and oversee delegated assignments

Benefits

Comp & perks

Benefits are offered with the compensation package
Certain roles are bonus eligible
Team-oriented, collaborative work culture
Programs and resources described through the firm's Life at Ware Malcomb initiative