Marketing Associate

Ware Malcomb

Marketing Associate providing support on strategic marketing initiatives at Ware Malcomb. Collaborating with the marketing team for 30 offices across the United States, Canada, and Mexico.

Posted 4/25/2026full-timeOak Brook • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $24 - $29 per hourWebsite

About the role

Key responsibilities & impact

Support the creation and fulfillment of marketing materials from start to finish, following brand standards, under the guidance of senior team members
Utilize AI tools (e.g., Copilot) thoughtfully to support research, content development, and workflow efficiency while following internal processes, data security requirements, and brand guidelines
Help promote the use of standard marketing materials and assist with maintaining, updating, and organizing content within the company intranet
Provide coordination support for industry events and national conferences, including registration, networking preparation and promotional materials
Assist with the execution of regional events such as open houses and new or relocated office initiatives in collaboration with the regional marketing team
Support owned and earned media efforts by drafting content, gathering information, and assisting with press and thought leadership coordination
Coordinate photography for completed projects, including submitting RFQs, scheduling, logistics, and execution of photoshoot
Help maintain and update information across the website, CRM, and intranet, including project portfolios and contact pages
Place orders for marketing materials (e.g., branded items, construction banners), assist with invoice processing, and communicate order updates with technical teams
Support leader onboarding efforts through training; providing materials and resources
Provide administrative and organizational support, including data entry and other marketing‑related duties as assigned

Requirements

What you’ll need

A minimum of 2 years of marketing experience (internships or professional office experience acceptable)
Bachelor’s degree in Marketing, Communications, or a related field
Familiarity with the A/E/C (Architecture, Engineering, Construction) industry preferred
Experience in Adobe InDesign, HubSpot, OpenAsset, and/or VantagePoint (Deltek) preferred
Strong writing, editing, and proofreading skills with attention to detail; the ability to write and adapt content for specific audiences by thoughtfully customizing templated materials using available resources and research methods
Ability to manage multiple tasks in a fast-paced environment, establish timelines, prioritize work, and meet deadlines
Proficiency in Microsoft Office (PowerPoint, Word, Excel)
Excellent interpersonal, written, and verbal communication skills; comfortable using direct communication methods, such as phone or in‑person conversations, to resolve questions and collaborate effectively
Positive, collaborative, and professional demeanor; self-motivated with a willingness to learn and take initiative

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Ware Malcomb Website LinkedIn All Job Openings 501 - 1000 employees Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects. Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm by Zweig Group. The firm is also ranked among the top 15 architecture/engineering firms in Engineering News-Record’s Top 500 Design Firms and the top 25 interior design firms in Interior Design magazine’s Top 100 Giants. For more information, visit http://www.waremalcomb.com/news and view Ware Malcomb’s Brand Video at youtube.com/waremalcomb. Marketing Associate 🔥 1 hour ago 🏢🏡 Oak Brook – Hybrid 💵 $24 - $29 / hour ⏰ Full Time 🟢 Junior 🟡 Mid-level 🎡 Marketing 🦅 H1B Visa Sponsor Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Support the creation and fulfillment of marketing materials from start to finish, following brand standards, under the guidance of senior team members
Utilize AI tools (e.g., Copilot) thoughtfully to support research, content development, and workflow efficiency while following internal processes, data security requirements, and brand guidelines
Help promote the use of standard marketing materials and assist with maintaining, updating, and organizing content within the company intranet
Provide coordination support for industry events and national conferences, including registration, networking preparation and promotional materials
Assist with the execution of regional events such as open houses and new or relocated office initiatives in collaboration with the regional marketing team
Support owned and earned media efforts by drafting content, gathering information, and assisting with press and thought leadership coordination
Coordinate photography for completed projects, including submitting RFQs, scheduling, logistics, and execution of photoshoot
Help maintain and update information across the website, CRM, and intranet, including project portfolios and contact pages
Place orders for marketing materials (e.g., branded items, construction banners), assist with invoice processing, and communicate order updates with technical teams
Support leader onboarding efforts through training; providing materials and resources
Provide administrative and organizational support, including data entry and other marketing‑related duties as assigned 🎯 Requirements
A minimum of 2 years of marketing experience (internships or professional office experience acceptable)
Bachelor’s degree in Marketing, Communications, or a related field
Familiarity with the A/E/C (Architecture, Engineering, Construction) industry preferred
Experience in Adobe InDesign, HubSpot, OpenAsset, and/or VantagePoint (Deltek) preferred
Strong writing, editing, and proofreading skills with attention to detail; the ability to write and adapt content for specific audiences by thoughtfully customizing templated materials using available resources and research methods
Ability to manage multiple tasks in a fast-paced environment, establish timelines, prioritize work, and meet deadlines
Proficiency in Microsoft Office (PowerPoint, Word, Excel)
Excellent interpersonal, written, and verbal communication skills; comfortable using direct communication methods, such as phone or in‑person conversations, to resolve questions and collaborate effectively
Positive, collaborative, and professional demeanor; self-motivated with a willingness to learn and take initiative Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

writingeditingproofreadingcontent developmentdata entryproject managementworkflow efficiencyevent coordinationinvoice processingmarketing material creation

Soft Skills

attention to detailtime managementprioritizationinterpersonal communicationverbal communicationwritten communicationcollaborationself-motivationinitiativeprofessionalism