Executive Assistant

Wand

Executive Assistant responsible for managing executives' time and schedules at Wand, a gaming tools company. Ensuring seamless operations across time zones and handling communications, meetings, travel, and special projects.

Posted 7/2/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $42,000 - $50,000 per yearWebsite

About the role

Key responsibilities & impact

Own and defend complex, multi-time-zone calendars for several executives
Resolve scheduling conflicts proactively and protect focus time
Keep a clear view of priorities so the right things get the right hours
Schedule and prep cross-functional meetings, agendas, docs, and follow-ups
Run recurring operating cadences: planning weeks, leadership syncs, and offsites
Triage inboxes, flag what matters, and draft clear correspondence on behalf of the team
Act as a calm, reliable point of contact across the company
Coordinate domestic and international travel and itineraries
Keep expense reports accurate and on time
Carry the occasional special project end to end
Serve as a trusted, discreet partner with access to confidential information

Requirements

What you’ll need

4+ years supporting senior executives, ideally several at once, in a startup or tech environment
Exceptional organization, judgment, and follow-through — you anticipate needs rather than wait for them
Excellent written and verbal English; a clear, professional, and warm communicator
Comfortable working across US time zones (core overlap with Mountain Time) and coordinating with a global team
Fluent in Google Workspace, Slack, Zoom, and a project-management tool
Bonus: a gaming or consumer-tech background, experience coordinating with offshore teams, or light chief-of-staff and project-coordination experience

Benefits

Comp & perks

Health insurance
Flexible work arrangements
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementSchedulingExpense ReportingProject CoordinationTravel Coordination

Soft Skills

Exceptional OrganizationJudgmentFollow-ThroughCalm CommunicationReliability