Finance Operations Manager

Walton Isaacson

Finance Operations Manager at Walton Isaacson overseeing media billing and reconciliation processes. Ensuring financial accuracy and timely submissions while collaborating across various teams.

Posted 5/15/2026full-timeCulver City • California • 🇺🇸 United StatesMid-LevelSenior💰 $105,000 - $130,000 per yearWebsite

About the role

Key responsibilities & impact

Manage and execute the monthly billing cycle for all media buys — ensuring billing aligns with client approved budgets.
Review and approve the reconciled vendor invoices within media and financial management systems.
Oversee timely and accurate client billing submissions in accordance with client requirements and contractual deadlines.
Manage intercompany billing and ensure invoices and revenue recognition align with monthly financial close.
Reconcile discrepancies between client reporting submissions and client billing deadlines to ensure timely client billing and improved cash flow.
Maintain and improve documentation for the Media Finance workflow and standard operating procedures.
Coordinate updates to client reporting to ensure all client reporting reflects actualized spending.
Partner with Media and Account Management to review budget-to-actual reports, identify discrepancies, and confirm reconciled media spend.
Develop tools and timelines to reduce the backlog of aged vendor invoices (>60 days) and improve reconciliation efficiency.
Prepare/review monthly reconciliations of planned versus actual spend.
Provide variance analysis and cash flow summaries to leadership monthly.
Support quarterly forecasting and accrual reviews.
Partner with Finance and Account Management to produce client-facing reconciliation summaries.
Create dashboards or reporting tools to track reconciliation status by vendor, campaign, and client.
Supervise, train, and cross-train team members supporting media billing functions.
Collaborate cross functionally with all teams involved to improve invoice accuracy and reduce discrepancies.
Lead cross-functional process improvement initiatives to identify and adjust recurring blockers in reconciliation or invoice flow.
Represent Media Finance in cross-functional reviews with Finance, Account Services, Media and external partners.
Maintain working knowledge of media planning and buying platforms.
Utilize financial systems for coding, approvals, billing, and payment workflows.
Support implementation of documentation tools and change management processes to ensure accurate tracking of budget revisions and media plan updates.
Demonstrate behavior consistent with WI’s standards of conduct.

Requirements

What you’ll need

Bachelor’s degree in Accounting, Finance, or related field.
Minimum 5-7 years of Media Finance experience, with a focus on billing and reconciliation.
Deep understanding of media buying, planning, and billing cycles.
Proficiency in financial systems and Excel.
Strong analytical, organizational, and communication skills.
Prior experience in media agency environment.
Proficiency with platforms such as Prisma/Mediaocean and Maconomy.

Benefits

Comp & perks

Medical: PPO, High-Deductible PPO, HMO ( California Only )
Dental: PPO, HMO ( California Only)
Vision
Flex Spending Account ("FSA"/"DFSA"): Medical, Dependent Care
Health Savings Account ("HSA"): For High Deductible PPO Medical Plan Only
401(K) Retirement Savings: 4% Company Match, Fully-Vested
Flexible Time Off Policy
Paid Holidays: Up to 10 Days + Year-End Break
Electronic Expense Reimbursement
Gym Reimbursement
...& MANY MORE!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

billing cycle managementvendor invoice reconciliationfinancial reportingvariance analysiscash flow managementbudget forecastingreconciliation efficiencydata analysisdocumentation improvementmedia finance

Soft Skills

analytical skillsorganizational skillscommunication skillsleadershipcollaborationprocess improvementtrainingcross-functional teamworkproblem-solvingattention to detail

Certifications

Bachelor’s degree in AccountingBachelor’s degree in FinanceBachelor’s degree in related field