HR Assistant
Walkers
full-time
Posted on:
Location Type: Office
Location: Central • 🇭🇰 Hong Kong
Visit company websiteJob Level
Junior
About the role
- Connect with candidates, hiring manager/HR Manager/Global Resourcing and recruitment agencies to organise interviews and written tests where necessary.
- Prepare first drafts of employment contracts with accuracy when requested.
- Arrange all necessary on-boarding requirements in the lead up to the first day of work for all new joiners including but not limited to, initiating and coordinating background checks, organising and confirming induction schedules and IT set up, arranging welcome packs, internal communications via email of new joiners prior to joining, greeting emails with important HR information to new joiners, and arranging photo taking on the joiner's first day.
- Administer the registration of the group medical insurance for all new joiners and leavers and maintain proper and up to date registration records.
- Monitor probation periods for new joiners and assist with probationary process by preparing letters, sending reminders and collating necessary information to facilitate the process.
- Reach out to new joiners to provide work permit application instructions, liaise with them to collate necessary documents, prepare application forms and keep track of the application status.
- Assist with renewal applications for work permits for current employees.
- Assist with the applications to and filings with the Law Society of Hong Kong by preparing and collating application and supporting documents with high accuracy, regular status tracking, maintaining accurate and up to date printed and/or electronic records of certificates and correspondence from the Law Society of Hong Kong.
- Produce and maintain up to date HR documentation and guidelines such as secretarial allocations summary, new joiners' checklists, the procedural checklists for applications and filings with the Law Society of Hong Kong, work permit applications etc.
- Maintain up to date employee records and leave records in the HRIS accurately and timely.
- Assist with payroll administration by providing attendance records when required.
- Be the first point of contact in answering and providing assistance for internal enquiries in relation to the HRIS.
Requirements
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 1-2 years' of experience in an administrative or HR support role in a professional services environment (law firm, accounting firm, banking, consulting) is preferred.
- Basic understanding of the Law Society of Hong Kong filing and requirements.
- Excellent written and verbal communications in English and Chinese.
- Proficiency in Microsoft Office.
- Proficiency in HRIS (e.g, SAP SuccessFactors, Workday or similar).
Benefits
- Health insurance
- Group medical insurance
- Paid time off
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
HR administrationemployment contracts preparationbackground checks coordinationonboarding processeswork permit applicationspayroll administrationrecord keepingdocument preparationstatus trackingHR documentation
Soft skills
communicationorganizationattention to detailinterpersonal skillsproblem-solvingtime managementcollaborationcustomer serviceadaptabilityconfidentiality
Certifications
Bachelor’s degree in Human ResourcesBachelor’s degree in Business Administrationrelated field certification