Executive Assistant

Vyntelligence

Executive Assistant supporting the Managing Director at Telent, ensuring effective diary management and communication. This is a hybrid role with attendance required at the Warwick Head Office.

Posted 5/6/2026full-timeWarwick • 🇬🇧 United KingdomMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Proactively manage the MD’s diary, ensuring time is optimised and priorities are effectively balanced.
Prepare high-quality briefing materials, reports, and documentation to support meetings and decision-making within agreed deadlines.
Lead the coordination, organisation, and planning of meetings, events, and key projects.
Act as the first point of contact for the MD’s office, providing a professional and responsive service to internal and external stakeholders.
Manage correspondence on behalf of the MD, including email triage, interpretation, and appropriate follow-up actions.
Support Senior Management Team members with administrative processes, including raising Oracle requests for overhead spend (e.g. external conferences, PPE) and assisting with recruitment actions such as vacancy creation and contract extensions.
Anticipate and arrange all travel and accommodation requirements for the MD, ensuring seamless logistics.
Process and submit the MD’s expenses, while also reviewing and approving incoming expense claims in a timely manner* *

Requirements

What you’ll need

Proven experience in an Executive Assistant, Personal Assistant, or similar administrative support role (EA/PA experience desirable but not essential).
Strong organisational skills with the ability to manage complex diaries, competing priorities, and tight deadlines effectively.
Excellent written and verbal communication skills, with the ability to interact confidently with senior stakeholders and external contacts.
High level of discretion and professionalism when handling confidential and sensitive information.
Proactive, resourceful approach with the ability to anticipate needs and take initiative to resolve issues.
Strong proficiency in office systems and tools (e.g. Microsoft Outlook, Word, Excel, Teams) with the ability to quickly learn new systems.
Flexibility to travel (UK) on occasion

Benefits

Comp & perks

34 days holiday, including public holidays, plus the option to buy or sell days annually OR 26 days holiday, plus public holidays, and the option to buy or sell days annually
Company pension scheme
A range of family friendly policies
Occupational health support and wellbeing Portal
Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme.

ATS Keywords

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Soft Skills

organisational skillscommunication skillsdiscretionprofessionalismproactive approachresourcefulnessinitiativeability to manage prioritiesability to meet deadlinesability to interact with stakeholders