People Operations Coordinator

Vynca

People Operations Coordinator supporting hiring, onboarding, and HR administration at Vynca. Helping transform care for individuals with complex needs through organized People Operations.

Posted 9/11/2026full-timeRemote • Arizona, California, Colorado, Florida, Illinois, Nevada, North Carolina, Oregon, Texas, Washington • 🇺🇸 United StatesJunior💰 $28 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail in managing multiple schedules and priorities. Proficient in HR/People Operations processes, including onboarding, background checks, and the use of HRIS and ATS tools.

Highest-signal resume keywords

HRIS AdministrationRecruiting CoordinationBackground Check ManagementExcellent Communication SkillsStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Recruiting CoordinationBackground Check ManagementOnboarding ProcessesJob Requisition ManagementReference Checks

Soft Skills

Strong Attention to DetailHigh Degree of DiscretionAbility to Work IndependentlyExcellent Written CommunicationExcellent Verbal Communication

Tools & Technologies

HRISATS ToolsAshbyRippling

Industry Keywords

People OperationsHealthcare Organization ExperienceE-VerifyConfidential Information HandlingLeave Management Administration

About the role

Key responsibilities & impact

Schedule interviews across multiple time zones and calendars
Coordinate with candidates, hiring managers, and interview panels
Send timely follow-ups to candidates, interviewers, and hiring managers
Track interview stages and flag delays or scheduling conflicts
Assist with posting, updating, and closing job requisitions across job boards and careers pages
Conduct reference checks and verify the authenticity and legitimacy of references
Initiate, track, and review background check requests through third-party vendors
Escalate background-check discrepancies or red flags
Manage and triage the shared People Operations inbox
Respond to routine inquiries and route complex issues to the appropriate team member
Assist with leave management administration, record updates, and documentation follow-up
Contact tax agencies regarding payroll or tax-related administrative matters
Respond to unemployment, state-form, and other third-party or state-agency requests
Support new-hire onboarding, background-check verifications, licensure support, I-9 administration, and new-hire orientation calls
Administer HR/People Operations platforms, including HRIS, employee recognition platform, and internal team site
Support ad hoc People Operations projects and administrative tasks

Requirements

What you’ll need

1–3 years of experience in HR, People Operations, recruiting coordination, or a related administrative role
Healthcare organization experience is a plus
Strong organizational skills and ability to manage multiple schedules and priorities simultaneously
Excellent written and verbal communication skills
High degree of discretion and judgment when handling confidential information
Comfortable making outbound calls to third parties
Proficiency with common HR/ATS tools
Experience with Ashby and Rippling is a plus
Strong attention to detail and follow-through
Ability to work independently while knowing when to escalate issues
Must be located in Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, or Washington
Legally authorized to work in the United States
Background check required prior to employment, which may include a drug test or other health screenings
Employees in patient, client, or customer-facing roles must be vaccinated against influenza, subject to accommodation consideration
Federal identity and work eligibility verification using E-Verify upon hire
Willingness and ability to travel for team and organizational on-sites

Benefits

Comp & perks

Medical, dental, and vision insurance
Income protection benefits
Flexible PTO
Company holidays
401k
Access to other wellness benefits
Mileage reimbursement for field roles per IRS guidelines
Occasional travel for training or company events