VOW for Girls

Operations

• Process invoices and manage vendor relationships.
• Monitor organizational spending against budgets and flag variances to the VP of Operations.
• File compliance paperwork, state charitable registrations, and corporate registrations, to ensure the organization meets all legal and regulatory requirements.
• Draft and manage contracts, policies, and procedures.
• Administer and optimize key software platforms across the organization.
• Lead knowledge management projects, including data clean-up, document library organization, and documentation.
• Identify opportunities to improve efficiency across workflows and functions.
• Prepare agendas, materials, and follow-up notes for internal meetings.
• Support the collection, organization, and reporting of organizational data, including marketing and fundraising metrics; maintain dashboards or tracking tools that help the team monitor progress toward goals.
• Onboard and offboard staff.
• Maintain HR records and assist with benefits administration.
• Create and deliver staff training and coordinate team-wide learning opportunities.
• Help plan and facilitate in-person team gatherings and events.
• Monitor public-facing inboxes, respond to messages, and route messages to the appropriate team member.
• Maintain a database of grantee stories about programs VOW supports.
• Create and maintain project plans, timelines, and progress reports for organizational initiatives.
• Partner with the fundraising and marketing teams on special projects and operational needs.
• Other duties as assigned.

Operations Manager