Administrative Assistant II, Occupational Health & Safety

VON Canada

Administrative Assistant II supporting OHS Specialists with scheduling and administrative tasks in a healthcare setting. Responsible for managing calendars, communications, and office administration.

Posted 6/10/2026full-timeHalifax • 🇨🇦 CanadaJunior💰 CA$24 - CA$26 per hourWebsite

About the role

Key responsibilities & impact

Provides scheduling/administrative support to their direct report.
Oversees office administration and maintains a high level of confidentiality in all aspects of the position.
Supports OHS Specialists with Ability Management admin, Attendance Support Program, Event Reporting System Reports and Health & Safety Administrative duties.
Performs administrative support for the Senior Management Team.
Manages and maintains the calendars, schedules, appointments and travel arrangements for direct reports.
Responds to and/or drafts communications to internal and external stakeholders.
Documents and populates briefing notes and reports for their direct report.
Coordinates site-wide initiatives and performs all other duties as assigned.

Requirements

What you’ll need

Post-secondary education in relevant field or equivalent education and experience.
Minimum of one year of relevant administrative support experience in fast-paced office setting and experience working in a health care environment.
Demonstrated experience and success in managing small projects.
Experience in supporting Human Resources Management administratively is a strong asset.
Demonstrated experience writing reports, correspondences and other communication pieces.
Proficiency in Windows OS and MS Office Suite programs as well as Adobe Acrobat.
Strong aptitude to learn and use computer applications and software as required.
Ability to attend off-site meetings as required.
A current and original copy of a satisfactory Criminal Records Check required.
A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
Ability to speak French is an asset in French Designated areas.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account VON Canada Website LinkedIn All Job Openings 5001 - 10000 employees Founded 1898 VON Canada has been leading care at home for over 125 years. Today, we are a highly-trusted non-profit organization that works with our clients, employees, volunteers and partners to provide innovative clinical, personal and social support to people who want the comfort and peace of mind of living in their own homes and communities. Administrative Assistant II, Occupational Health & Safety 🔥 18 minutes ago 🏢🏡 Halifax – Hybrid 💵 $24 - $25 / hour ⏰ Full Time 🟢 Junior 📋 Administrative Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Provides scheduling/administrative support to their direct report.
Oversees office administration and maintains a high level of confidentiality in all aspects of the position.
Supports OHS Specialists with Ability Management admin, Attendance Support Program, Event Reporting System Reports and Health & Safety Administrative duties.
Performs administrative support for the Senior Management Team.
Manages and maintains the calendars, schedules, appointments and travel arrangements for direct reports.
Responds to and/or drafts communications to internal and external stakeholders.
Documents and populates briefing notes and reports for their direct report.
Coordinates site-wide initiatives and performs all other duties as assigned. 🎯 Requirements
Post-secondary education in relevant field or equivalent education and experience.
Minimum of one year of relevant administrative support experience in fast-paced office setting and experience working in a health care environment.
Demonstrated experience and success in managing small projects.
Experience in supporting Human Resources Management administratively is a strong asset.
Demonstrated experience writing reports, correspondences and other communication pieces.
Proficiency in Windows OS and MS Office Suite programs as well as Adobe Acrobat.
Strong aptitude to learn and use computer applications and software as required.
Ability to attend off-site meetings as required.
A current and original copy of a satisfactory Criminal Records Check required.
A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
Ability to speak French is an asset in French Designated areas. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

administrative supportproject managementreport writingcommunicationschedulingconfidentialityattendance supportevent reportinghealth and safety administrationcalendar management

Soft Skills

interpersonal skillsorganizational skillsattention to detailability to learn quicklycommunication skills

Certifications

Criminal Records CheckVulnerable Sector SearchChild Abuse Registry Check